Program Manager and Special Assistant for the Office of the Provost

Location: Albany, NY Category: Professional Positions Job Type: Full‑time Posted On: Thu Aug 20 2026 Job Description: Executive Support Serve as the principal executive support to the Executive Vice Chancellor, ensuring the effective daily operation of the Office of the Provost. Manage a highly complex executive calendar, exercising independent judgment to prioritize competing demands, coordinate meetings, and anticipate scheduling conflicts. Serve as the primary point of contact and gatekeeper for the Executive Vice Chancellor, managing communications and ensuring timely responses to internal and external stakeholders. Coordinate the preparation of daily briefings, meeting materials, presentations, talking points, and background information for executive meetings, conferences, and public engagements. Draft, edit, proofread, and coordinate executive correspondence, reports, presentations, speeches, and other communications on behalf of the Executive Vice Chancellor. Track executive action items, commitments, and strategic priorities, ensuring timely follow-up and completion. Executive Coordination Coordinate meetings with the Chancellor's Executive Leadership Team, Board of Trustees Office, SUNY campuses, the Research Foundation, state and federal agencies, industry partners, and external organizations. Plan and coordinate executive travel, including itineraries, logistics, travel authorizations, expense reconciliation, and supporting documentation. Organize and support Board of Trustees committee meetings, advisory groups, and executive leadership meetings by preparing agendas, presentation materials, minutes, and follow-up documentation. Serve as liaison among the Provosts Office, ORIED, Academic Affairs, System Administration offices, the Research Foundation, and campus leadership to facilitate communication and execution of strategic initiatives. Administrative Operations & Training Program Oversee office administrative operations, including procurement, purchasing, records management, inventory, telecommunications, technology coordination, and office procedures. Coordinate budget tracking, invoice processing, travel reimbursements, purchasing card reconciliation, and other administrative functions in accordance with SUNY and Research Foundation policies. Assist in the preparation of budget projections, reports, data analyses, and executive presentations supporting academic and research initiatives. Maintain confidential personnel, financial, legal, and executive records while exercising sound judgment and discretion. Coordinate required and professional development training sessions within the Provosts Office. Stakeholder Relations Respond to inquiries from System Administration leadership, campus executives, Board members, government officials, industry partners, and the public with professionalism and discretion. Welcome and coordinate visits by external stakeholders, ensuring appropriate logistics and executive support. Perform other duties as assigned. Job Requirements Minimum Qualifications: Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, or a related field. Five years of progressively responsible experience supporting a senior executive in higher education, government, nonprofit, or corporate administration. Demonstrated experience managing executive calendars, preparing executive communications, coordinating complex meetings, and supporting senior leadership. Strong project management, organizational, and analytical skills. Exceptional written and verbal communication skills. Ability to exercise sound judgment, maintain confidentiality, and manage multiple competing priorities. Proficiency with Microsoft Office Suite, collaboration platforms, and project management tools. Additional Information Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $70,000 - $80,000 annually. The posted salary range reflects the minimum and maximum target for this position. Individual starting salaries are determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. While the full range is provided for transparency, starting salaries generally fall near the entry to midpoint of the range. Salaries at or near the top of the range are rare and reserved for candidates who exceptionally exceed all posted requirements. This position will be based in Albany, NY. Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time.13 days of paid holidays per year; 21 days of vacation, and 21 days of sick time accrued each year. Please see our MC benefits summary for additional information. Management/Confidential appointments work under the leadership and discretion of the appointing authority and are not represented by a union. Applicants must be currently authorized to work in the United States on a full‑time basis. VISA sponsorship is not available for this position. SUNY System Administration Benefits SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include: Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement. Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles. Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category. Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations. Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position. Explore our full benefits offerings here: #J-18808-Ljbffr The State University of New York