Administrative Assistant

Administrative Assistant – Branch Operations SupportMiller Environmental Group is seeking an Administrative Assistant to support daily branch operations. This role provides critical administrative, clerical, and operational support to both office and field teams, helping ensure projects, documentation, and internal processes run efficiently.The Administrative Assistant plays a key role in maintaining organized records, supporting payroll and accounts payable processes, assisting with system entries, and serving as a central point of contact for employees, vendors, and customers.Be part of a fast-paced organization that supports environmental emergency response and remediation efforts. This role is essential in keeping operations running smoothly and supporting teams doing meaningful, mission-critical work.Compensation & Benefits:Starting pay: $22/hour+, depending on experienceMedical, dental, and vision coverage beginning the first day of the month following hire401(k) with dollar-for-dollar company match up to 4%15 paid days off annually (which increases each year of service) plus 10 paid holidaysCompany-paid life insuranceLong-term career growth with a company that promotes from within and invests in its peopleKey Responsibilities:Manage incoming calls and greet visitors in a professional and friendly mannerSort, distribute, and manage incoming and outgoing mail (electronic and physical)Scan, upload, and maintain project and office documentation, including customer and company system entriesMaintain compliance-related records, including job files and employee documentationSupport project file setup and ongoing documentation tracking for active jobsAssist with timesheet collection, payroll hour entry, and coordination with centralized payrollProcess vendor invoices, reconcile purchase orders, and support accounts payable processesMaintain office supplies, kitchen items, and office equipment to ensure operational readinessPrepare basic correspondence, reports, and spreadsheets as requestedProvide general system entry support and assist employees with basic system navigation issuesAssist with preparation and submission of customer-required documentation (e.g., certificates of insurance, portal uploads, compliance forms)Support subcontractor documentation and contract file maintenance as neededAssist with administrative projects and other duties as assignedRequired Qualifications:1–3 years of administrative, clerical, payroll support, bookkeeping, or customer service experience (or equivalent experience)Must be at least 18 years oldHigh School Diploma or GEDProficiency in Microsoft Office (Word, Excel, Outlook)Strong organizational skills with attention to detail and accuracyAbility to multitask and manage deadlines in a fast-paced environmentStrong communication skills, both verbal and writtenAbility to work independently with minimal supervisionBasic problem-solving skills and ability to assist with simple system or user issuesMust pass a post-offer drug screen and background check in accordance with applicable lawWork Environment & Physical Demands:Work is performed primarily in an office settingFrequent sitting, typing, and use of computers and office systemsOccasional walking, standing, bending, and light lifting (up to 10 lbs)Regular interaction with employees, vendors, and customers in person and via phone/emailModerate noise level consistent with a professional office environmentReasonable accommodations may be made to enable individuals with disabilities to perform essential functions.About Miller Environmental Group:Miller Environmental Group is an environmental services company specializing in emergency response, remediation, and industrial cleaning. With multiple branch locations and rapid deployment capabilities, MEG supports clients during routine operations and critical incidents—helping protect people, property, and the environment. Miller Environmental Group is an Equal Opportunity Employer, including veterans and individuals with disabilities.