Administrative Assistant

Administrative AssistantLocation: Albany, NY and Boston, MA (100% in the office)Do you have administrative assistant experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?The Immigration Attorneys at Harris Beach Murtha are searching for an Administrative Assistant. This talented individual will be responsible for performing legal, clerical and secretarial duties as required. This may include, but is not limited to, transcribing and typing correspondence, memoranda, project work, proofreading and ensuring quality of legal documents. You will thrive in this role if you have:2+ years of experience as a legal administrative assistantExperience in/with business immigration (preferred)High school diploma or equivalent; associate's degree (preferred)Exceptional oral and written communication, and organizational skillsSuperior client service and listening skills for anticipating needs of clients and attorneysProficiency with MS Office, including Word, Outlook and Excel, and able to efficiently use technology resourcesThe Administrative Assistant will keep cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; and confirming case status with attorney. Do you have the drive and desire to:Assist with nonimmigrant and immigrant visa filings, organizing exhibitsAssist paralegals with preparation and filing of immigration petitionsCollect information and documentation from clients, including initial screening of "cold calls" and client referralsAssist partners and attorneys in drafting client engagement lettersWrite, proofread, send, file and manage correspondence, memos, pleadings, contracts, forms, indices and other related documentsKeep clients informed by maintaining contact; communicating case progressEnter conflict information into the system for the purpose of running conflict checks for new clientsAssist with opening new matters and maintaining filesCoordinate mass mailings, including filings with local, state and federal courts and agenciesType from draft, oral dictation, or recordings, a variety of correspondence and legal documents such as resolutions, opinions, contracts, briefs, leases and agreementsCoordinate travel arrangements, securing air, hotel and car plans for attorney and clientsProcess invoices and attorney expense reimbursement requestsAssemble document packages including copying, tabbing and scanningAssist with other duties as neededHarris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you:Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office settingDemonstrate good organizational skills for prioritizing workloadBelieve in the firm's core values: collaboration, inclusion, ingenuity, respect, integrity, and commitmentEnjoy working with diverse personalities within various levels of the firmAre comfortable working in the office every dayHarris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at View email address on click.appcast.io to inquire about potential collaboration for this position.Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Administrative Assistant in Albany is 37.5 hours per week. The anticipated weekly schedule for the Administrative Assistant in Boston is 35 hours per week.Albany, NY: $25.65 - $33.34/hourHarris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.