Executive Administrative Assistant

Executive Administrative Assistant At Ruveon we're visionaries, driven to solve the world's toughest challenges and striving for a world where 'Health for all Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining 'impossible'. There are so many reasons to join us. If you're hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there's only one choice. Executive Assistant

YOUR TASKS AND RESPONSIBILITIES

Provides comprehensive administrative support to executives, ensuring confidentiality and professionalism. Manages calendars, schedules meetings, and organizes travel arrangements. Prepares correspondence, reports, and presentations using various business software. Edits, proofs, and formats documents as needed. Screens calls and messages, managing interactions with internal and external sources. Maintains files and records, ensuring efficient organization. Assists in developing secretarial standards and practices for the organization. Handles confidential business and personnel information with discretion. Assembles and analyzes information, prepares reports, manuals, agendas, correspondence, and memoranda as guided by general company practice. Processes expense reports and invoices; manages Accounts Payable in coordination with accounting/finance/AP/vendors; orchestrates purchase orders, service entries, contracts, and capital project submissions in SAP or equivalent. Manages complex calendars across time zones. Organizes meetings, conferences, and events; drafts agendas for broader communications; manages RSVPs and tracking; coordinates logistics (venues, catering, equipment), ensuring activities align with company safety, compliance, and sustainability policies. Organizes business travel end-to-end; develops itineraries and agendas; books air/rail/ground transportation and lodging. Prepares materials in final form from very rough and involved drafts, which may utilize frequent use of technical terminology and combine materials from several sources. Collaborates with other assistants to share and coordinate workload. Supports, trains, and up-skills junior colleagues. Performs additional accountabilities as required

WHO YOU ARE

Ruveon seeks an incumbent who possesses the following: Required Qualifications: High school diploma (Associates preferred). Proven experience as an Executive Assistant or in a similar administrative role in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational skills and ability to manage competing priorities. Excellent interpersonal skills and the ability to communicate effectively with employees at all levels of the organization. High level of discretion and confidentiality in handling sensitive information. Preferred Qualifications: 8 years of relevant experience with HS Diploma or Associate's degree with 6 years' relevant experience. Familiarity and experience with AI tools and technologies that can enhance administrative processes and support efficiency improvements. AI Literacy & Curiosity: Demonstrated experience using public AI chatbots (e.g. ChatGPT, Gemini, Claude) for professional tasks (e.g. drafting, summarization, and research). Curiosity and willingness to learn about new technologies that can improve administrative workflows. Ability to write clear and concise instructions for technical tasks and for AI prompts to get desired results. Experience with SAP and Concur or other similar ERP and travel management systems. This posting will be available for application until at least 8/30/2026. Employees can expect to be paid a salary between $64,072.57 - $96,108.85. Additional compensation may include a bonus or incentive compensation (if relevant). Additional benefits include health care, vision, dental, retirement, PTO, sick leave, etc. This salary range is merely an estimate and may vary based on an applicant's location, market data/ranges, an applicant's skills and prior relevant experience, certain degrees and certifications, and other relevant factors. Bayer is an Equal Opportunity Employer/Disabled/Veterans Bayer is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below. If you meet the requirements of this unique opportunity, and want to impact our mission Science for a better life, we encourage you to apply now. Job postings will remain open for a minimum of ten business days and are subject to immediate closure thereafter without additional notice. Equal Opportunity Employer Statement: Notice for U.S. Visitors: All information on this site is subject to compliance with local rule and regulations as they may vary from time to time and across different geographies, including, without limitation, U.S. Executive Orders. Division: Enabling Functions Reference Code 876763 Functional Area: General Administration & Corporate Services Location: United States : Missouri : Creve Coeur Employment Type: Regular Position Grade: unknown Contact Us AddressTelephone Creve Coeur, MO View phone number on click.appcast.io, option #5 63167 OR Submit a ticket via the self-service option by visiting go/askhr Bayer