Financial Assistant

Financial Assistant – Decatur Office Liaison Technology Group Location: Downtown Decatur, IL Employment Type: Full-Time, In-Office Overview Position summary: We are seeking a detail-driven, organized, and proactive Financial Assistant to support our Decatur office. The ideal candidate will communicate clearly, manage multiple priorities with ease, and thrive in a fast-paced, process-oriented environment. This role supports government procurement activities, vendor management, financial documentation, and general administrative duties. Responsibilities Vendor & Financial Administration: Process vendor invoices and daily expense reports with accurate project and cost-center coding. Match purchase orders and delivery receipts for smart home equipment and components. Verify pricing, quantities, and approvals prior to payment. Communicate with vendors regarding discrepancies, credits, or missing documentation. Support the controller with financial reporting and accruals. Reconcile vendor statements and resolve discrepancies proactively. Maintain vendor insurance certificates, W-9s, 1099s, and contracts. Ensure thorough documentation and recordkeeping for audits and reporting. General Administrative Duties Answer and route phone calls or take messages for appropriate team members. Provide backup support to the Purchasing Agent, including filing, scheduling, meeting minutes, travel coordination, supply ordering, and correspondence distribution. Maintain accurate and up-to-date database records. Required Skills & Qualifications Associate's degree or higher in Finance/Accounting or related field preferred 1-2+ years of experience as an Administrative Assistant Experience with QuickBooks a plus Strong verbal and written communication skills. Experience with Google Office Suite or Microsoft Office Highly organized, detail-obsessed, and deadline-reliable. Self-motivated with excellent problem-solving abilities. Comfortable using portals and light AI tools. Ability to work on-site full-time in the Downtown Decatur office. Strong communication skills with vendors, installers, and internal project managers to ensure billing accuracy. #J-18808-Ljbffr