Intake Specialist

Intake Specialist

Job Category: Health Services Requisition Number: INTAK001183

Posted: February 5, 2026

Full-Time

Location: New York, NY 10036, USA

Description

Compensation Range: $18/hr - $20/hr commensurate with experience

Benefits: We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and textbooks.

Overview: The Intake Specialist is responsible for screening patients for insurance eligibility and verification, assisting uninsured clients in exploring coverage options, and registering new patients. They ensure that daily Sliding Fee Scale applications for uninsured patients are completed and uploaded into the Electronic Medical Record (EMR). Additionally, they issue Good Faith Estimates for patients who choose not to use insurance or opt for self-pay.

Responsibilities

• Complete New York State (NYS) Assistor Training for Insurance Enrollment within the first 30 days.
• Assist uninsured patients with enrolling in insurance through the NYS Marketplace, including ADAP applications for Health Services clients, as well as PrEP, HIV, and Hep C Navigation Services.
• Issue Good Faith Estimates for clients who require them at least three days before their visit.
• Verify insurance eligibility for both scheduled and walk-in visits.
• Complete Sliding Fee Scale applications for uninsured/underinsured patients and upload them into the Electronic Medical Record (EMR).
• Enroll clients in Medicaid HMO and assist them with changing their insurance or Primary Care Provider (PCP).
• Participate in interdisciplinary meetings, morning huddles, and regular medical staff meetings, including Quality Improvement (QI) sessions.
• Support and actively participate in advocacy efforts to combat homelessness and AIDS.
• Provide excellent customer service, addressing concerns effectively and escalating issues to the Clinic Manager or Health Center Director as needed.
• Uphold Housing Works' core values: All-In, Stronger Together, High Performance, and Membership.
• Adapt to a fast-paced environment, assisting in other roles as needed based on priority demands.
• Perform additional duties as assigned by the Health Center Director or Clinic Operations Manager.
• Provide coverage as needed for Patient Service Representatives.

Job Requirements

• Associate's degree preferred
• Experience in healthcare administration, or a related field.
• Strong organizational and multitasking skills.
• Proficiency in electronic health record (EHR) systems, preferably eClinicalWorks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Power BI)
• Ability to work flexible hours, including 9 AM5 PM on non-late clinic days, 11 AM7 PM on late clinic days, and weekend shifts from 9 AM5 PM.
• Strong communication and problem-solving abilities.
• Commitment to Housing Works' mission and advocacy efforts.

Housing Works fights for funding and legislation to ensure that all people living with HIV/AIDS have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services.

Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Housing Works complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Housing Works also does not request prior salary information during the hiring process. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This position is included in a bargaining unit of Housing Works' New York City employees represented by a labor union known as the Retail Wholesale and Department Store Union ("RWDSU"). Accordingly, the RWDSU has the exclusive right to bargain over the terms and conditions of employment related to this position and this position may become covered by the terms of a collective bargaining agreement (a "CBA") between Housing Works and the RWDSU

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.