Legal Administrative Assistant

Position Summary:

This position performs a variety of administrative support duties and delivers high-quality services to attorneys and other staff members, exhibiting commitment to integrity and excellence. The position requires thorough knowledge of all firm and practice-specific administrative processes and procedures, information technology systems and research tools; also requires broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively with attorneys and other staff members.

Job responsibilities/duties may include, but are not limited to:

• Use word processing and document management software and applications to compose, prepare and revise, format and finalize a wide variety of legal documents including confidential correspondence, reports, contracts, pleadings, charts, tables, drafts, memos, lists and other documents
• Provide support and guidance to others regarding software and document management; answer questions, troubleshoot problems, teach or instruct others on use of systems
• Assist with onboarding activities such as providing orientation training on document management and activating key cards for new hires
• Resolve low level technical issues and escalate complex issues to the appropriate support group for effective resolution
• File, organize, scan, copy and send legal documents in a timely manner
• Proofread, revise and redline versions of documents
• Additional responsibilities may include scheduling meetings and travel arrangements, assisting with check requests, and replacing lost/damaged key cards
• Respond quickly to problems and demonstrate skillful problem solving
• Work with other team members to ensure that the highest level of client satisfaction and communication is maintained at all times
• Work as part of the Legal Assistant/Word Processing team to assist with overflow and provide assistance to all attorneys as needed
• Other duties as assigned

Required Skills and Experience:

• Associates degree with minimum of five years relevant experience; or an equivalent combination of education and experience
• Must have experience supporting attorneys in a legal setting and familiarity with formatting various legal documents
• Must have strong computer and technology skills, including proficiency with word processing, spreadsheets and presentation software (e.g., Outlook, Word, Excel, PowerPoint), as well as database systems
• Working knowledge of iManage, DocxTools, Litera, Litera Compare, PACER, Power PDF, Best Authority, Aderant, FedEx (creating labels), Zoom and Microsoft Teams are considered assets
• Ability to quickly learn new software and operating systems, such as cloud-based document management systems, and AI tools
• Highly detail-oriented with ability to create precise technical documents, spot typos and other flaws in documents
• Strong client focus and commitment to client satisfaction through excellent quality, efficiency, interpersonal and problem-solving skills
• Demonstrate open, clear, concise and professional verbal and written communications
• Ability to take accountability and work both independently with minimal supervision and collaboratively as a team player
• Proactive with excellent time management skills; ability to manage multiple projects with competing timelines
• Mentoring and training skills
• Demonstrates a courteous and professional demeanor

Finn Dixon is based in Stamford, Connecticut and currently maintains a hybrid work environment, with candidates generally expected to be in the office at least two days per week.