Administrative Assistant

Job Description Job Description We are looking for a detail-oriented Administrative Assistant to support election-related administrative operations in Michigan. This Long-term Contract position is ideal for someone who is organized, dependable, and comfortable handling high-volume clerical tasks in a fast-paced non-profit environment. The role will involve document preparation, record maintenance, data entry, and front-line assistance for voter inquiries while helping ensure materials are processed accurately and on schedule. Responsibilities: • Organize and assemble election ballot materials for outgoing mailings, ensuring each package is accurate and ready for distribution. • Prepare envelopes for mailing by addressing, labeling, and inserting required ballot documents with close attention to detail. • Receive and unpack ballot shipments from city offices, then sort and stage materials for administrative processing. • Maintain voter-related files by updating, storing, and organizing records in accordance with office procedures. • Enter voter information into the voter file system with a high degree of accuracy and consistency. • File master cards and voter identification documents so records remain accessible and up to date. • Pack and arrange election supplies for distribution, supporting efficient preparation for upcoming activities. • Respond to voter questions by phone or in person, providing clear and helpful assistance. • Support general office administration, including clerical tasks and inbound call handling as needed.• Previous experience in administrative support, office coordination, or clerical work. • Strong data entry skills with the ability to maintain accuracy when handling detailed information. • Comfortable answering inbound calls and assisting the public with careful attention to detail. • Ability to manage filing, document organization, and record maintenance efficiently. • Capable of preparing mailings, handling paper-based materials, and completing repetitive tasks with care. • Proficiency with basic office tools and standard administrative procedures. • Strong organizational skills and the ability to prioritize multiple assignments in a busy environment.