Asst. HR Coordinator

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOC CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Division/Program Summary The New York City Department of Health and Mental Hygiene’s Division of Environmental Health works to prevent and control illness and injury related to environmental and occupational health risks through outreach, education, surveillance, and enforcement. With staff of 1,000, the Division covers a broad range of subject matter, including oversight of environmental investigations, lead poisoning, injury prevention, occupational health, food safety, childcare, radiation control, recreational and drinking water quality, air quality, climate health, vector control, veterinary public health and pest control. The Environmental Health Office of Administration provides procurement, budget and human resources support to 7 bureaus tasked to enforce health code throughout the 5-boroughs of the City of NY. This office also serves as the central point of contact for all permits issued by the Department of Health and Mental Hygiene. Position Summary The Assistant HR Coordinator will provide support, guidance, and instruction to the Division’s Bureau Admin Teams using computerized documentation systems verifying eligibility needed to ensure staff retention needed to ensure the Health and Safety of the residents and visitors of the City of New York. The Assistant HR Coordinator will work closely with EH Admin HR Team and Agency HR Central units; Division’s Hiring Managers; Directors; Assistant Commissioners; new hires and onboard candidates on new hire and onboard staff recruitment; internal and external job postings; position title classification; civil service appointment requirements; candidate compliance completion ensuring appropriate protocol; procedures and requirements on appropriate paperwork and credentials required by City and State law on hiring. Processing staff personnel action including, but not limited to hires, promotions, transfers, leaves, separations, funding shifts; etc. using agencies automated system created by DOHMH (PATS - Personnel Action Tracking System). Job Duties and Responsibilities Work closely with Agency HR Central on new hire and onboard staff recruitment; posting title classification; civil service appointment requirements; and candidate compliance completion. Work closely with Division’s Hiring Managers; Directors; Assistant Commissioners; new hires and onboard candidates on appropriate protocol; procedures and requirements on appropriate paperwork and credentials required by City and State law on hiring. Process, manage and track to completion new hire and onboard staff personnel action including, but not limited to hires, promotions, transfers, leaves, separations, funding shifts; etc. Preparing appropriate forms, memos, and communication in accordance with personnel transactions using agencies automated system created by DOHMH (PATS - Personnel Action Tracking System). Work directly with agency’s recruitment unit to create; revise; update job postings that are submitted to the citywide hiring oversight NYCAPs Central made visible to both hiring managers and candidate on "Smart Recruiter" and "cityjobs.nyc.gov" NYC recruitment and career sites. Liaise with Agency's Civil Service Unit representing the EH Administration and Bureaus; managing activities related to; and resolving transaction related to civil service pools (pickup & transfers; promotions; new appointments). Gaining and having extensive knowledge of DCAS rule related to Civil Service. Accessing and reviewing established and published civil service list data for division and program use. Working with and providing guidance to bureaus and program teams and staff on DCAS exam procedures. Prepare; submit and track to completion staffing justification request to agency representative that manages OMB approval submission request for agency. Review resumes for title qualification. Communicate with candidate. Participate in job interviews. Attend hiring events. Manage; submit and track to completion start date negotiation between candidate; bureau; division & agency HR Central. Communicating current or foreseeable personnel discrepancies and concerns to supervision. Maintaining the accuracy of personnel records, ensuring personnel files are complete and filed accordingly, as well as following up on missing documents. Conducting electronic and paper audits of personnel data for reconciliation. Work on interagency transaction paperwork (DP2001 & DP72). Work with Division’s Bureau Admin Teams to obtain timely status and updates for divisions priority hire tracking and OMB submission for approval on job postings; new hires; promotions; title changes; salary adjustments. Work with Division’s Bureau Admin Teams to manage staffing vacancy using reporting tools and direct contact for updates and monitoring. Provide updates and status to director and EH admin assistant commissioner on HR processing. Work on HR special projects as needed. Attend and participate in agency; division; and bureau meetings. Serves as backup to team member(s) in their absence. Why you should work for us Benefits: City employees are entitled to unmatched benefits such as: Premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. A public sector defined benefit pension plan with steady monthly payments in retirement. A tax-deferred savings program. A robust worksite wellness program that offers resources and opportunities to keep you healthy while serving New Yorkers. Work from home policy: Depending on your position, you may be able to work up to two days during the week from home. Job security – you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work. Minimum Qualifications A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3.5 years. Preferred Skills Working knowledge of MS Office (Excel, Word, Powerpoint, Visio, Outlook, Teams) Adobe Professional and Reader Processing data via web-based applications PMS – citywide personnel management system Basic understanding of NYCAP/ESS on the user-end Previous or current human resources experience, preferably with the City of NY 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Commitment to Equity The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. #J-18808-Ljbffr DEPT OF HEALTH/MENTAL HYGIENE