HR Recruiting Coordinator

Talent Acquisition Coordinator

Seeking a detail-oriented, proactive Talent Acquisition Coordinator to provide administrative support to the recruiting team. This hybrid role requires regular in-office presence in New York City for training, in-person interviews, and meetings. Standard hours are 8:45am–5:15pm, with some flexibility based on interview or meeting needs.

Key Responsibilities:

• Create and maintain requisitions in the applicant tracking system.
• Coordinate interview logistics, including scheduling, confirmations, and greeting candidates for onsite or virtual interviews.
• Prepare interview materials and ensure smooth handoffs between candidates and interviewers.
• Provide timely and professional communication to candidates and internal partners regarding status updates.
• Collaborate closely with Talent Acquisition Partners and Specialists to support the full recruitment process.

Qualifications:

• 3–5 years of HR or recruiting experience within a large organization.
• Relevant experience or certification in HR/recruiting.
• Strong interpersonal and relationship-building skills.
• Customer-focused with a proactive, action-oriented approach.
• Experience managing complex calendars across time zones.
• Confident communicator able to build trust quickly.
• Strong critical thinking, problem-solving, and ownership mindset.
• Excellent time management, organization, and attention to detail.
• Ability to work effectively in a fast-paced environment and persevere under pressure.
• Strong verbal and written communication skills.
• Proficiency with HR systems/ATS, Microsoft Office, and virtual meeting platforms (WebEx, Teams, Zoom).