Contracts Administrator

About Us John W. Danforth Company, one of the largest mechanical contractors in the Northeast, is growing! We believe our people are our greatest asset and invest in training, career development, employee engagement, and team support. We are committed to delivering industry-leading experiences for our customers across commercial and industrial HVAC, plumbing, refrigeration, advanced technology manufacturing, process piping, fabrication, mission-critical environments, and energy performance projects, backed by comprehensive service maintenance and repair. Job Summary As a Contracts Administrator at John W. Danforth Company, you will help drive the successful management of customer contracts and business agreements from review through execution. You'll work closely with internal teams and customers to facilitate effective and efficient contract review processes and coordinate insurance and bond requirements. This role is critical to protecting the company's interests while delivering a responsive and positive experience for our customers. Essential Duties & Responsibilities Manage customer contracts through the contract lifecycle from intake to execution for assigned business regions. Support the review of standard contracts, including AIA agreements, NDAs, service agreements, and other business documents. Respond to customer insurance requirements and coordinate certificates of insurance and bond requests. Prepare summaries of contract terms and support risk analysis efforts. Support contract revisions, negotiations, and document tracking activities. Help implement and utilize electronic document management and workflow systems to support contract administration. Respond to contract-related inquiries from internal and external stakeholders in a timely and professional manner. Coordinate with contract team members to ensure timely approvals and contract processing. Coordinate lien filings as required and maintain supporting documentation. Leverage approved AI tools and technology to support document review and contract management processes. Qualifications Minimum of 3 years of experience in commercial contract administration. Associate or Bachelor’s degree required. Working knowledge of construction contract terms and conditions, is a plus. Basic understanding of commercial insurance requirements within the construction industry, is a plus. Proficiency with Microsoft Office and PDF/document management tools. Strong attention to detail, organization, and analytical skills. Ability to manage multiple priorities and respond with urgency and ownership. Strong communication and collaboration skills. Experience utilizing AI tools for document review is a plus. #danfth Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Compensation Range $60,000-$65,000 Other Compensation Bonus eligible Benefits We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, and an employee assistance program. Job Locations US-NY-Tonawanda ID 2026-51663 Company John W. Danforth Company Category Administrative Services Position Type Full-Time Location Type Onsite Posted Date 1 week ago (8/10/2026 10:38 AM) #J-18808-Ljbffr