Contract Administrator

Perform new job setup, including entry into Procore, establishing project templates, and logging contractual requirements Support document control and maintain organized, accurate, current project records Prepare, distribute, track, and file RFIs, submittals, correspondence, and project documentation Assist with prevailing wage, apprenticeship utilization, insurance, and other compliance requirements Collect and maintain subcontractor compliance documentation Monitor administrative deadlines and submission requirements Coordinate documentation flow between subcontractors, project teams, owners, and third-party compliance administrators Escalate documentation deficiencies, missing submissions, or compliance concerns to Project Managers Process vendor and subcontractor invoices Support owner billing and maintain organized billing records Assist with lien waivers and supporting documentation Complete credit applications for new vendors Support project mobilization and routine site administration Organize closeout documentation, including warranties, as-built records, commissioning documentation, and O&M manuals Support development and continuous improvement of administrative procedures, templates, and workflows Perform additional duties supporting project operations Requirements Associate’s degree in Business Administration, Construction Management, Project Management, Accounting, or a related field Minimum of two (2) years of experience in project administration, contract administration, construction administration, office administration, or a related support role Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams Experience coordinating documentation, tracking deadlines, and managing administrative processes Strong organizational and time management skills Attention to detail and accuracy Effective communication and follow-up skills Ability to manage multiple priorities Customer service mindset Ability to learn systems and processes quickly Occasional local travel to project sites, company offices, meetings, and training events Preferred: Bachelor’s degree in a related field Preferred: Experience in construction, renewable energy, engineering, or project-based industries Preferred: Knowledge of prevailing wage, public work, or contract compliance requirements Preferred: Experience working with Procore or similar project management software platforms Preferred: Experience supporting project management, operations, or construction teams Core Competencies Demonstrates strong organizational and administrative capabilities, with expertise in project documentation management, compliance tracking, and effective communication. Proficient in utilizing project management software and Microsoft Office Suite to support project operations and maintain accurate records. Highest-signal resume keywords Project Administration Document Control Microsoft Office Suite Proficiency Compliance Requirements Knowledge Procore Experience ATS Optimization Keywords Hard Skills Project Documentation Management Contract Administration Administrative Process Management Deadline Tracking Invoice Processing RFI Preparation Submittal Management Compliance Documentation Collection Closeout Documentation OrganizationCredit Application Completion Soft Skills Attention to Detail Time Management Effective Communication Customer Service Mindset Ability to Manage Multiple Priorities Certifications & Qualifications Associate’s Degree in Business Administration Associate’s Degree in Construction Management Associate’s Degree in Project Management Associate’s Degree in Accounting Industry Keywords Construction Administration Contract Compliance Prevailing Wage Public Work Project-Based Industries Renewable Energy Engineering Tools & Technologies Procore Microsoft Excel Microsoft Word Microsoft Outlook Microsoft Teams #J-18808-Ljbffr