Executive Administrative Assistant

We are a global leader in food & beverage ingredients, pioneering consumer trends to deliver high‑quality products that delight manufacturers and consumers alike. With a strong presence at the source of our ingredients, we ensure reliable, traceable, and transparent supply while adding value through a portfolio of natural, delicious and nutritious products. Position Summary The Executive Administrative Assistant provides high‑level administrative support to multiple North American executives at our Chicago headquarters. The role requires onsite presence five days a week. Position Responsibilities Manage calendars, scheduling meetings and conference calls, including notifications, reminders and confirmations, and coordinate meetings and events at the Chicago HQ. Arrange international and domestic travel for leaders and customers. Review monthly expense reports for supported leaders and process payments to vendors. Prepare correspondence, meeting notes, PowerPoint files and reports with a professional appearance; proofread all materials before distribution. Coordinate all aspects of meeting planning, including material preparation, site selection, menu planning, and pre‑ and post‑meeting support activities. Organize department, inter‑department, and customer meetings and events for supported leaders. Act as liaison between leaders and corporate or regional staff, applicants, customers and vendors in a courteous, cooperative, professional manner. Assist staff with inter‑departmental requests, communications and processes. Support other executives as required. Perform other duties as assigned. Position Requirements High School Diploma required; Bachelor’s Degree preferred. Minimum of five years’ experience as an administrative assistant supporting senior leaders. Excellent organizational and communication skills. High attention to detail and strong customer‑orientation. Ability to manage multiple competing priorities in a fast‑paced environment. Ability to handle confidential information. Strong written and verbal communication with internal and external stakeholders. Experience coordinating national and international travel arrangements strongly preferred. Strong online travel and expense reporting tool proficiency. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Compensation and Benefits Annual salary $74,000 – $95,000, depending on responsibilities and location. Performance‑based discretionary bonuses and a comprehensive benefits package, including health coverage, paid volunteer time off, 401(k) match, parental leave, fertility benefits, and lactation support. Additional Perks Vacation time accrues from day one. Paid sick leave and paid holidays. Career growth and learning opportunities. We celebrate diversity and are an equal‑opportunity employer. Discrimination on the basis of race, color, religion, national origin, sex, pregnancy, age, disability, veteran status or sexual orientation is prohibited. accommodationsfor disabilities can be provided upon request. Note: This job description is not intended to be all‑inclusive. Employees may perform other related duties as negotiated to meet ongoing organizational needs. #J-18808-Ljbffr