Administrative Assistant

This position will provide primary administrative support to the Plant Managers, Human Resources and Safety Departments for Montana Wood Products, including Columbia Falls MDF, Kalispell Plywood and Kalispell Lumber. We are seeking an individual who is committed to safety, has a positive attitude, excellent work ethic, and a desire to work for the Montana operations. The ideal candidate is a self-starter who shows initiative, is a team player and will function as an assistant to the Montana management team. Candidates must possess strong interpersonal / organizational / multi-tasking skills and be able to effectively communicate (written, listening, and oral).
This position will report to the Columbia Falls (MDF) Plant Manager.

Key Functions:

• Payroll Coordinator/Contact for Montana Wood Products

  • Current system: UKG

  • Responsible for running daily and pay period reports for supervisors/time approvers to ensure time is entered correctly, holidays are paid appropriately, overtime is reviewed and all time is approved

• Maintain GRC/SAP Business Role access by completing requests and changes for all employees of MDF, Plywood and Lumber

• Coordinate/schedule various calendars/events/meetings/tours

  • Travel and accommodations for executive leadership and corporate visitors

  • Coordination of employee events including summer/holiday and appreciation events

  • Coordination of community events including Family Forestry Expo, career fairs, volunteer events, site tours

• Assist safety with:

  • Administration of Safety Department document record keeping & tracking

  • Log and track training records in the LMS (Absorb) and distribute monthly status reports.

  • Accounts payable transactions related to Safety Equipment Reimbursement Program (Boots, Safety Glasses)

• Assist HR with:

  • Creation of onboarding packets as well as facilitate onboarding by allocating assets, preparing materials, assigning training, and coordinating rooms and resources. 

  • Onboarding/training (i.e. timekeeping/benefits) and personnel file management 

  • Management of digital signage for employee communications 

• Maintain and/or develop routine filing/retrieval system for Safety/HR/Finance including retention/storage compliance. 

• Provide word processing, presentation and database support. 

• Order and maintain office supplies, including safety supplies.