Executive Assistant, VP

Executive Assistant, VP

This Executive Assistant, VP provides high-level administrative support to Vice Presidents by managing complex calendars, coordinating meetings and events, and handling domestic and international travel logistics with foresight and efficiency. It requires strong communication skills, attention to detail, and the ability to interact professionally across all levels while maintaining confidentiality and managing operational tasks such as expense reports, correspondence, and departmental needs. The pay range for this role is $49,000 to $69,000, taking into account the qualifications and experience of the selected candidate.

Manage Vice Presidents' calendars to allow for participation in key meetings and time for individual work

Plan and prepare meetings and events (logistics, documents, presentations, catering, etc.) for executives' departments

Responsible for booking travel (domestic and international), as well as hotel accommodations, transportation, and itinerary creation with ability to anticipate travel needs, mitigate issues, and collaborate with appropriate resources to resolve in a timely manner

Interacts professionally with all levels of management, external business partners, and community leaders

Compose correspondence, prepare presentations, reports, and other ad hoc materials with attention to detail and accuracy

Responds to inquiries, requests, and complaints within limits of authority

Protects the integrity of confidential information for all matters

Manage time and attendance, expense reports, invoices, and ordering of supplies

Minimum Qualifications- Education & Prior Job Experience:

High school diploma or GED equivalency

0-2 years work experience in a prior executive assistant or office management position or 3+ years of AA experience

Preferred Qualifications- Education & Prior Job Experience:

Bachelor's degree in a relevant field

5+ years work experience in a prior executive assistant or office management position

Skills, Licenses & Certifications:

Excellent working knowledge of Microsoft software to include Word, Excel, PowerPoint, Outlook, and Teams

Must be self-motivated with strong organizational skills, ability to prioritize conflicting needs and requests, and meet deadlines

Demonstrates excellent analytical and problem-solving skills

Exhibits high emotional intelligence

Can perform in a fast-paced environment, manage multiple tasks simultaneously, work extended hours as needed, and function as an integral part of a team with minimal supervision

Familiarity with Workbrain, Coupa, Concur, and proprietary software

Feel free to take advantage of all that American Airlines has to offer: Travel Perks, Health Benefits, Wellness Programs, 401(k) Program, Additional Benefits

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Team Member Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

American Airlines Group