Contracts Administrator

Contracts Administrator

PCSI is adding a Contracts Administrator to our corporate Contracts team. This team supports federal service contracts across the country, primarily through the AbilityOne Program and on military installations, by preparing, negotiating, and maintaining contracts throughout their lifecycle. In this role, you'll support the Senior Contracts Manager and Contracts Managers with contract review, compliance documentation tracking, internal and external communication, and follow-up on key contract deliverables. You'll also serve as a primary project coordinator for the continued rollout and day-to-day use of Cobblestone, PCSI's Contract Lifecycle Management platform, helping keep contract information organized, accurate, and accessible across the team.

The ideal candidate for this position will have some government contract administration experience, a strong ability to collaborate across multiple departments, and an interest in continuing to learn and grow in the federal contract management space.

How You'll Work:

• Based primarily at the Corporate Headquarters office in south Austin, TX.
• Monday-Friday hybrid schedule, up to 2 days per week remote.
• Must be located in the Austin, TX metro area.

Benefits Include:

• Annual bonus opportunity up to 6%.
• Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.
• 401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• Company-paid short-term and long-term disability, plus additional voluntary benefit options.
• 21 days of PTO each year, in addition to all federal holidays.

Who We Are:

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life's journey is at the heart of what we do.

What You'll Do as Contracts Administrator:

Contract Administration and Compliance Support:

• Assist in the preparation, negotiation, and administration of federal government contracts and subcontracts, taking guidance from the Senior Contracts Manager and other Contracts Managers.
• Review and analyze contract terms and conditions for required supporting documentation, potential risk, and consistency with established processes, escalating questions or discrepancies to the appropriate Contracts Manager.
• Help ensure compliance with FAR and other applicable laws and regulations.
• Perform administrative and coordination tasks related to acquisition planning, contract startups, ongoing contract administration, and contract closeout as assigned.

Documentation and Team Communication:

• Attend contract kickoffs and other meetings throughout the contract lifecycle to coordinate action items across the Contracts team.
• Coordinate with internal stakeholders, including legal, finance, and project management teams, to gather information needed for contract administration, reporting, audits, modifications, and customer requests.
• Assist with the preparation of required reports and documentation to government agencies, ensuring materials are accurate, complete, and routed for appropriate review and approval.
• Support responses to internal and external requests for information by collecting data, preparing draft materials, documenting follow-up items, and routing responses for review.
• Maintain complete, accurate, and organized contract and subcontract files, including awards, modifications, correspondence, deliverables, reports, and supporting documentation.
• Monitor contract performance and follow up on outstanding deliverables, billing questions, customer notices, subcontract matters, and compliance documentation.

CLM System Project Coordination:

• Serve as a primary project coordinator for Cobblestone Contract Lifecycle Management (CLM) platform, supporting system setup, maintenance, and day-to-day use.
• Coordinate Cobblestone rollout activities for new sites, including tracking project tasks, gathering required contract data and documents, and following up on site needs.
• Help maintain Cobblestone as a centralized repository for contract data, templates, agreements, and supporting documentation.
• Support the development and automation of contract templates and agreements within Cobblestone to improve consistency and efficiency.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What You'll Need:

• Bachelor's degree in Business Administration, Contract Management, or a related field required.
• 1-3 years of experience in federal or state government service contract administration required.
• Basic familiarity with Federal Acquisition Regulations (FAR) and government contracting processes required, with the ability to recognize when additional guidance or review is needed.
• Certified Federal Contracts Manager (CFCM) or similar certification preferred.
• Experience and knowledge of Cobblestone CLM software preferred.

Knowledge, Skills and Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Detail-oriented with strong organizational skills.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to interpret policies, procedures and regulations.
• Possess high integrity and honesty.

Other Requirements:

• Ability to pass criminal, drug, financial, and driving screening.
• May need to have the ability to legally drive a company vehicle.
• Travel may be required, up to 25%.

PCSI does not offer immigration sponsorship for this position. This includes visa types such as H-1B, TN, and STEM OPT. Please do not apply if you currently require or may require sponsorship now or in the future.

All veterans and/or persons with all types of disabilities are strongly encouraged to apply! Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.