Vendor Labor Payables Specialist

Job Description

Job Description

About the Opportunity:

Are you passionate about detailed financial tasks and keen to work in a dynamic industry? Our client, a leading player in the aviation sector, is seeking a meticulous Vendor Labor Payables Specialist to join their team. This role offers you the chance to apply your skills in processing contractor payments, maintaining accurate records, and ensuring compliance with payment standards, all while working in a fast-paced environment that promotes career growth. Your contributions will directly support operational efficiency and contractor satisfaction, making a significant impact within the company and industry.

Responsibilities

• Process independent contractor invoices and ensure timely payments within established terms.
• Prioritize tasks and manage competing deadlines in a fast-paced environment.
• Process child support withholding orders through QuickBooks and remit payments as required.
• Maintain accurate and up-to-date contractor records and payment information.
• Assist with new contractor onboarding and ensure all required documentation is completed accurately.
• Prepare and distribute Form 1099-NEC documentation as required.
• Collaborate with Workforce Coordinators to resolve contractor invoice and payment discrepancies.
• Maintain the confidentiality and accuracy of sensitive contractor financial information.
• Perform additional duties as assigned and adapt to changing workload requirements.

Requirements

• Proficiency in QuickBooks, particularly in accounts payable functions.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong interpersonal and customer service skills.
• Ability to maintain confidentiality when handling sensitive financial information.
• High school diploma or equivalent required.
• At least 1 year of experience in accounts payable, bookkeeping, payroll, or a related clerical role preferred.
• Experience processing independent contractor payments and 1099 reporting is a plus.
• Typing speed of 35–40 words per minute and proficiency with 10-key.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift up to 20 pounds.

Benefits & Perks

• Medical and supplemental insurance.
• Eight paid holidays.
• Five vacation days.
• Five sick days.
• Employer-sponsored short-term disability insurance.
• Employer-sponsored life insurance.

Why Apply Through Total Aviation Staffing?
Total Aviation Staffing connects aviation professionals with top-tier opportunities across the industry. Whether you’re looking for roles in:

• Commercial Aviation – Passenger airlines, cargo operations, and aircraft leasing

• Business & General Aviation – Corporate jets, charter services, and private aviation

• MRO & Aftermarket Services – Aircraft maintenance, repair, overhaul, and parts distribution

• Aerospace & Defense – Military aviation, space systems, and defense programs

• Aviation Technology & Manufacturing – OEMs, avionics, propulsion, and emerging technologies

 

Even if this role isn’t the perfect fit, applying with us gives you access to multiple career opportunities that may not be publicly advertised.

 

• Work with top companies in aviation and aerospace.

• Get priority access to multiple job openings.

• Receive expert career guidance from specialized aviation recruiters.

Apply today to take the next step in your aviation career.