Executive Assistant

Executive Assistant Join a dynamic biotechnology research organization as a vital partner in operational excellence. This high-impact role provides executive-level support to senior leaders, ensuring seamless calendar management, travel coordination, and expense reporting. Embodying discretion, organization, and proactive communication, you will help drive efficiency and enable strategic growth in a fast-paced, innovative environment. Key Responsibilities: Manage complex calendars and coordinate meetings for VP-level executives and senior leadership Arrange travel logistics, accommodation, and itineraries Prepare and reconcile expense reports using tools like Expensify, Prendio, and Paylocity Handle correspondence, meeting materials, and documentation Act as a liaison between top executives and internal/external stakeholders Support departmental operations, vendor communications, and office logistics Required Skills: 3+ years supporting VP or higher-level executives Exceptional calendar management and organizational skills Proven experience with expense reporting and reconciliation Strong communication, interpersonal, and discretion skills Proficiency with Microsoft Office and Google Workspace Nice to Have Skills: Experience supporting biotech or life sciences companies Familiarity with tools such as Expensify, Prendio, and Paylocity Ability to adapt to a flexible, team-oriented environment Preferred Education and Experience: Bachelor’s degree in related field Prior experience supporting multiple executives in a corporate or research setting Other Requirements: Onsite role based in Watertown, MA (5 days/week) Ability to start immediately Comfortable supporting leadership across different time zones, including German-based executives High level of professionalism and ability to adapt in a changing organization This contract opportunity offers the potential for long-term engagement and growth within a pioneering biotech firm, supporting senior leaders dedicated to advancing scientific innovation. #J-18808-Ljbffr