Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant
Job Description

This part-time Administrative Assistant position offers 25–30 hours per week supporting a small local team with a variety of clerical and administrative tasks. The role focuses on organizing documents, maintaining reports, and assisting with inventory-related activities in a professional yet relaxed office setting. As the position grows, there is a strong opportunity to increase hours and potentially transition into a full-time role.

Responsibilities

• Organize, file, and maintain physical and electronic documents in an accurate and timely manner.
• Scan, copy, and distribute documents to support daily office operations.
• Maintain daily reports, ensuring information is accurate, up to date, and properly documented.
• Prepare, update, and distribute weekly reports to the appropriate team members.
• Assist with monitoring and maintaining inventory levels for feed and fuel, including tracking quantities and communicating needs.
• Use Microsoft Excel and Word to create, update, and manage spreadsheets, reports, and basic documents.
• Support general administrative and clerical tasks as needed to ensure smooth office operations.
• Collaborate with team members in a small office environment, providing reliable and consistent administrative support.

• Previous experience in an administrative or clerical role.
• Proficiency with Microsoft Excel, including creating and updating spreadsheets.
• Proficiency with Microsoft Word for basic document creation and formatting.
• Strong general computer skills and comfort working with office software and equipment.
• Ability to perform filing, copying, and scanning tasks accurately and efficiently.
• Attention to detail and strong organizational skills to manage multiple tasks and reports.
• Ability to work part time, approximately 25–30 hours per week, with some flexibility in scheduling.

• Experience providing administrative assistance in a small office environment.
• Comfort working with inventory-related tasks, such as tracking feed and fuel levels.
• Strong written and verbal communication skills for preparing and distributing reports.
• Interest in long-term growth, including the potential to move into a full-time role as responsibilities expand.

The role is based in a small ranch-style house that has been converted into an office, featuring four offices, a conference room, and a full-size kitchen. The environment is professional yet relaxed, with a close-knit local team and flexible days and hours each week. Business casual dress is expected. The position regularly uses standard office technologies, including computers, Microsoft Office applications (Excel and Word), scanners, copiers, and other typical office equipment. The work setting supports collaboration, offers room for growth, and provides the opportunity to eventually step into a full-time administrative role as the office’s needs evolve.

Job Type & Location

This is a Contract to Hire position based out of Fredericksburg, PA.

The pay range for this position is $22.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fredericksburg,PA.

This position is anticipated to close on Jul 23, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.