Administrative Coordinator

Job Description

Job Description

Location: Schaumburg, IL (Onsite)

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

We are looking for a detail-oriented Administrative Coordinator to support and maintain our network of vendor accounts. In this role, you will contact vendors by phone and email, collect and update important business information, and ensure records are accurate and complete.

This is a great opportunity for someone with administrative, customer service, account support, or office experience who enjoys building professional relationships and working in a fast-paced environment.

• Contact vendors to request and collect required documentation
• Update vendor account information, including contact details and tax forms (W-9s)
• Review documents for accuracy and completeness
• Process vendor account updates and change requests
• Track and maintain records of completed requests and projects
• Follow up with vendors to resolve missing or incomplete information
• Provide status updates and progress reports as needed
• Ensure all work is completed accurately and professionally
• Use internal systems and Microsoft Office to manage information (training provided)

• Spend about half of your day making outbound calls to vendors
• Follow up on requests for documents and account information
• Review and update vendor records
• Enter and track data in company systems
• Work closely with team members to ensure vendor information remains current and accurate

• High School Diploma or GED
• 1+ year of office, administrative, customer service, or account support experience
• Basic to intermediate Microsoft Office skills (Outlook, Word, Excel)
• Strong communication and customer service skills

• Strong attention to detail
• Ability to manage multiple tasks and priorities
• Excellent follow-up and organizational skills
• Comfortable making outbound phone calls
• Ability to work independently and as part of a team

• Gain valuable experience with a large, established organization
• Opportunity to learn new systems and business processes
• Strong potential for future career growth based on performance
• Professional and supportive team environment
• Quiet, modern office setting

Job Type & Location

This is a Permanent position based out of Schaumburg, IL.

The pay range for this position is $21.63 - $22.83/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Schaumburg,IL.

This position is anticipated to close on Aug 19, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.