Project Coordinator

Maintain professionalism and discretion while working with confidential information and senior leadership. Act as an extension of the Co-CEOs, serve as a trusted advisor, and represent the Hub with professionalism, discretion, and the values that define the Gensler brand. Support the Co-CEOs, COO and Director of Strategic Initiatives in coordinating projects and initiatives that advance firm priorities. Create templates and tools to track strategic initiatives that drive organizational growth and transformation. Create and manage project plans, timelines, and stakeholder communications and track decisions, commitments, and action items from leadership meetings to ensure initiatives progress as planned. Draft emails, agendas, presentations, talking points, meeting materials, executive summaries, and internal communications. Send communication material prior to various meetings and calls. Support the strategic planning and leadership pipeline process and leadership meetings, retreats, and firmwide gatherings by helping develop agendas, content flow, key messages, presentations, and follow-up actions to drive messaging deeper into the organization. Partner with Executive Communications, Travel & Meetings, and other teams to ensure leadership messaging remains consistent across firm engagement opportunities. Help create continuity between meetings, initiatives, and communications so important priorities are reinforced over time rather than communicated as one-time events. Help drive change management efforts through communication planning, stakeholder engagement, adoption tracking, and feedback collection to ensure successful transitions. Identify opportunities to improve coordination, communication, and consistency across leadership initiatives. Conduct research and analysis to inform strategic decision-making on key projects. Handle a variety of operational and administrative tasks in support of leadership priorities, demonstrating flexibility and a willingness to contribute wherever needed. Work closely with Executive Assistants (EAs) to maintain visibility into the Co-CEOs’ calendars/engagements and help connect with Executive Communications for upcoming needs. Build strong relationships with RMPS, OMDs, Executive Communications, Travel & Meetings, Research Institute, Marketing, Hub & Community Teams to facilitate collaboration and information sharing to improve alignment and visibility. Requirements Bachelor's degree required. 3–5 years of experience in project coordination, program management, internal communications, organizational effectiveness, operations, event content management, or a related field. Experience managing multiple projects simultaneously with exceptional organizational skills, attention to detail and follow-through. Strong written and verbal communication skills, including experience preparing presentations, meeting materials, and executive communications. Ability to synthesize information into clear deliverables for diverse audiences. Adept at thriving in a fast-paced environment with shifting priorities and deadlines. Demonstrated ability to build relationships and collaborate with individuals at all levels of an organization. Comfortable supporting senior leaders with professionalism, responsiveness, and discretion. Poise to be able to engage with senior leadership across the firm, as well as with clients and other external organizations. Self-starter who is resourceful, adaptable, and willing to take ownership of both large initiatives and day-to-day tasks. Interest and curiosity to build skills in organizational communication, leadership engagement, and change management. Microsoft Suite skills required, Adobe Suite skills preferred, and skilled at experimenting with AI prompts with excitement to explore AI’s potential. #J-18808-Ljbffr Jobtailor