Executive Personal Assistant

Job Description

Job Description

We are seeking a highly organized, proactive, and energetic Personal Assistant to support a dynamic professional who wears multiple hats as a life coach, Zumba instructor, and Managing Attorney. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and is comfortable balancing professional, creative, and personal support tasks. This is a position that requires flexibility and some weekend and afternoon work.

Compensation:

$20 - $22 yearly

Responsibilities:

• Help prepare meetings and take detailed minutes
• Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
• Report incoming information like phone calls, messages, memos, and emails to an executive
• Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
• Act as the main point of contact the high-level executive

• Order Office Supplies
• Organize and monitor the Managing Attorney's emails
• Handle some social media posts

Calendar & Scheduling Management

• Maintain and coordinate multiple calendars (professional, fitness, legal, and personal)
• Schedule meetings, classes, court-related commitments, events, and travel
• Send reminders and manage time-sensitive deadlines

Driving & Transportation

• Provide reliable transportation to meetings, classes, events, and appointments
• Assist with errands and logistics as needed

Travel Coordination

• Arrange and manage travel (flights, hotels, itineraries, packing coordination)
• Accompany on trips when required to provide on-site support

Social Media & Brand Building

• Assist with planning and executing social media campaigns
• Help build and maintain a strong social media presence across platforms
• Coordinate content posting, engagement, and basic analytics tracking
• Support branding efforts for coaching, fitness, and professional services

Administrative & Personal Support

• Handle emails, phone calls, and correspondence
• Assist with event planning, workshops, and fitness classes
• Anticipate needs and proactively solve problems
• Maintain confidentiality and professionalism at all times

Qualifications:

• Experience handling confidential information and adhering to strict deadlines
• Must have graduated high school or received an equivalent certificate of completion
• Experience using Microsoft Office
• Excellent communication skills, time management skills, interpersonal skills, and organizational skills
• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar

• Proven experience as a personal assistant, executive assistant, or similar role
• Strong organizational and time-management skills
• Comfortable multitasking and switching between roles and priorities
• Social media savvy (Instagram, Facebook, TikTok, LinkedIn preferred)
• Valid driver’s license and clean driving record
• Willingness to travel and work flexible hours (including occasional evenings/weekends)
• Discretion and professionalism, especially around legal matters

About Company

The Foster Firm, LLC is a boutique personal injury law firm. We are a rapidly growing southside practice that offers excellent customer service and truly cares about clients and team, showing respect to all. We are excited about the excellent team of legal professionals that we have assembled and are looking for someone who can step in and do what they do best.

We offer health and dental insurance, paid training, paid time off, and extensive opportunities to grow with the firm.

If you think you are the right candidate, please apply! We are looking forward to adding you to our team.

Check us out at

Check out Arnice Foster at