Administrative Assistant

Administrative Assistant

Location: Tulsa, OK (Onsite) Pay: $20.00-$25.00/hour DOE Schedule: Monday-Friday, 8:00 AM-5:00 PM

Job Summary

We're seeking a dependable, organized, and customer-focused Administrative Assistant to support daily office operations for a great company. This role is ideal for someone who enjoys staying organized, multitasking, and providing excellent service to both internal teams and external customers. You will work closely with accounting, sales, customers, and vendors to ensure the office runs smoothly and efficiently.

Key Responsibilities

• Answer and direct incoming phone calls professionally.
• Welcome customers, vendors, and visitors with exceptional customer service.
• Process customer credit card payments.
• Create and distribute customer invoices using accounting software.
• Scan, file, and organize accounting and business documents.
• Communicate with vendors and assist with expediting past-due purchase orders.
• Order and maintain office, janitorial, and breakroom supplies.
• Manage incoming and outgoing mail.
• Coordinate weekly lunches, employee events, and office activities.
• Generate labels and supporting documentation as needed.
• Assist customers with documentation requests, certifications, and declarations.
• Provide administrative support to accounting, sales, and operations teams.
• Perform various clerical and administrative duties to support day-to-day business operations.

Qualifications

• Previous administrative office experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent verbal and written communication skills.
• Professional, friendly, and dependable attitude.
• Ability to multitask and adapt to changing priorities.
• Proficiency with Microsoft Office Suite (Word, Excel, and Outlook).
• Experience with accounting software is a plus.
• Customer service experience preferred.
• Valid Driver's License required.

What the Company Offers

• Competitive pay: $20.00-$25.00/hour DOE
• Consistent Monday-Friday schedule
• Stable, professional work environment
• Opportunity to work with a collaborative and supportive team
• Career growth and long-term advancement potential

If you're a highly organized professional who enjoys supporting business operations and delivering outstanding customer service, we'd love to hear from you. Apply today!