Legal Office Assistant

Job Title

State of Minnesota Board of Public Defense

Salary

$56,976.00 - $82,125.00 Annually

Location

Minneapolis, MN

Job Type

Full Time

Application Requirements

ATTACH COVER LETTER AND RESUME Under direct supervision performs technical clerical and legal secretarial work composing and typing legal documents and correspondence; clerical support for attorneys and staff; use of computerized information systems; and various other related work as required

Definition/Summary of Duties

Serves as a liaison between district support and attorney staff; other public defender districts' staff; law enforcement agencies, and county and state agencies.

Prepare and handle materials (file folders; books, documents, mail; case records; etc.) for filing, storage, shelving, distribution or destruction; maintain supplies and inventory.

Enter case information into GIDEON.

Prepare various legal documents from oral instruction or following standard procedures;

Input, retrieve and modify information and data stored in computerized systems; assist other users with problems associated with computerized systems and programs.

Screen, relay and respond to a broad range of requests for information; explain a variety of requirements, policies and procedures regarding services to public and other staff.

Act as receptionist answering incoming calls, take messages and greet visitors;

Maintain files in accordance with file storage and records retention policies.

Transcribe legal dictation, including documents, audio and video recordings.

Perform other duties as required.

Knowledge, Skills and Abilities

Knowledge of business English, spelling and grammar.

Knowledge of general office procedures.

Knowledge of legal terminology.

Knowledge of the operation of word processing equipment, Dictaphone, calculator.

Ability to set priorities and meet work deadlines.

Ability to use discretion in the handling of confidential information.

Ability to establish and maintain effective working relationships with attorneys, other employees and clients.

Ability to understand written and oral instructions.

Education and Experience

Minimum Qualifications:

• Completion of High School or equivalency and completion of an approved business school program as a secretary; OR
• Two years of general office work experience, which includes 1 year of secretarial experience in a legal environment or equivalent.

Benefits

The State of Minnesota offers benefits through the State Employee Group Insurance Program (SEGIP). Benefits-eligible employees are entitled to the following insurance and pre-tax benefits:

• Medical insurance
• Dental insurance
• Basic Life insurance
• 6 week paid Parental Leave (eligible after 1 year of employment)
• Retirement Savings
• 11 paid holidays
• 2 Floating holiday
• Vacation and sick time along with leave of absence programs
• Employee Assistance Program
• Optional benefits:
• Additional Life insurance for yourself, spouse and children
• Accidental death and dismemberment insurance
• Short and long-term disability insurance
• Metro Pass
• Deferred Compensation plan
• Pre-tax expense accounts: dependent care account, medical and dental, transit expense