Project Administrator

Project Administrator

Bowers + Kubota Consulting, Inc. is a full-service architectural, landscape architecture, engineering, planning, construction management, and project/program management firm that has been servicing the islands for more than forty years. Recognized as one of the Best Places to Work both nationally and in Hawai'i, we are dedicated to delivering successful projects of superior quality to our clients through teamwork and integrity.

The Project Administrator will play a crucial role in providing administrative and accounting support services for the Civil Engineering, Landscape Architecture, and Accounting Departments. The Project Administrator performs general office functions and maintains project logs for correspondence, submittals, and other project documentation. They will track the status of project action items and maintain records.

Job Qualifications:

• Minimum high school diploma. Preferred bachelor's degree in business administration, project management, or a related field or general and organizational training.
• Minimum 2–3 years of administrative experience, preferably in design, construction, and finance.
• Excellent communication skills over the phone and in person. Able to interact with internal and external customers.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suites and knowledge of SharePoint and Egnyte.
• Knowledge of the format, organization, and composition of business letters, reports, and memoranda.
• Knowledge of correct English language and grammar.
• Ability to maintain strict confidentiality.
• Clear and concise verbal and written communication skills and the ability to communicate effectively with people at all levels.
• Organizational ability to work with minimum supervision on routine assignments.
• Exceptional customer service skills in serving clients.
• Detail-oriented, efficient, and exceptionally organized.
• Self-starter with initiative, responsiveness, strong follow-through.
• Creative, collaborative and a team player.
• Being able to work in a fast-paced environment.
• Ability to work with minimal supervision.
• Ability to multi-task projects with the ability to prioritize and plan work activities efficiently.
• Ability to manage information from multiple sources concurrently.
• Ability to sit for extended periods of time while working on the computer and communicating with various customers via telephone.
• Excellent hand-eye coordination is necessary for various pieces of equipment.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand, walk, lift, reach, finger, or grasp, feel, talk, hear, and to do repetitive motion.
• Positive service-oriented attitude toward the firm, our employees, and the clients.

Essential Job Functions:

• Facilitate incoming/outgoing correspondence.
• Proofread/edit/rewrite project descriptions, reports, requests for proposals, environmental assessments, environmental impact statements, technical reports and other documents for accuracy, consistency, completeness, grammar, and format.
• Set up and prepare reports, letters, mailing labels and other materials using word processing software (styles), meeting various deadlines.
• Enter, retrieve, update, verify, and delete information from electronic files. Able to document a variety of project activities.
• Manage correspondence, reports, documentation, general admin for overall project.
• Answer project phone calls.
• Set up, maintain, and closeout filing system and document logs either electronically or hard copy or both.
• Take and prepare meeting minutes as well as generate project weekly and monthly reports.
• Maintain any logs.
• Assist Inspectors, Engineers, Project Managers, and Finance Department as needed.
• Maintain office supplies.
• Able to perform other duties when assigned by supervisor if needed.

Location: Honolulu, HI

Salary Range: $45,450–$60,000 per year depending on experience