Administrative Assistant

Job Details: Level: Entry Job Location: Kickapoo Tribe of Oklahoma - McLoud, OK 74851 Position Type: Full Time Education Level: High School Travel Percentage: None Job Shift: Day Position Purpose and Summary The Administrative Assistant reports to the Tag/Tax Department and welcomes visitors in person or by telephone, answers or refers inquiries, and directs visitors by maintaining employee and department directories and giving instructions. The role requires strong interpersonal skills and confidentiality. Essential Duties, Functions, and Responsibilities Perform daily administrative functions, including answering phones. Promote positive public and employee relations. Act with discretion and confidentiality in handling sensitive material; sign and adhere to a confidentiality agreement. Execute special assignments related to management policies or general business duties, exercising independent judgment. Schedule meetings and appointments, maintain calendars, and prepare all travel requests. Prepare requisitions for office supplies as needed. Scan, photocopy, fax, and file documents. Draft correspondence and emails; organize, host, and facilitate activities such as meetings. Assist clients with vehicle registrations, including renewals, new tags, filing, and duties related to the Revenue Agent. Perform any other duties as assigned. Work Environment Work is performed in an office setting with normal noise levels. Employees must manage pressure, maintain composure, and use tact with business associates, staff, visitors, and tribal members. There may be high stress or busy periods requiring additional hours. Physical Demands The role requires frequent standing, walking, sitting, bending, twisting, speaking, and hearing. Prolonged periods of sitting and reading, as well as occasional lifting of up to 50 pounds, are typical. Performance Expectations Uphold confidentiality to the fullest extent. Adhere to professional, ethical, and personnel policies. Interact honestly, dependably, and trustworthily with tribal members, employees, and vendors. Demonstrate cultural sensitivity and respect for tribal beliefs and traditions. Meet or exceed performance standards set by the organization. Work independently and as a team member, demonstrating professionalism, courtesy, efficiency, and excellent customer service. Comply with all Kickapoo Tribe of Oklahoma policies and procedures. Report accidents or injuries immediately to supervisor. Attend scheduled employee trainings and suggest improvements. Be reliable and prompt. Minimum Mandatory Qualifications High School Diploma or GED equivalent. Associate’s degree in business or related field preferred, or equivalent education/experience. Two years of office experience. 21 years of age or older. Pass a drug test, background check, and obtain a gaming license. Additional Qualifications Proficiency in integrated accounting software and Microsoft Office applications. Ability to use word processing, database, and spreadsheet software. Strong analytical, problem‑solving, and organizational skills. Accurate data entry and attention to detail. Ability to interpret, apply, and explain laws, regulations, and policies. Ability to identify discrepancies or inaccuracies in data and make corrections. Excellent interpersonal and communication skills for all levels of staff and tribal members. Ability to convey information clearly to staff and visitors. Work independently and as part of a team to ensure proper work practices. Handle multiple tasks simultaneously, manage interruptions, prioritize, delegate, and use effective time‑management skills. Indian Preference The Kickapoo Tribe of Oklahoma is committed to equal employment opportunities without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. In accordance with the Indian Preference Act (Title 25 U.S. Code §§ 472–473), preference is given to qualified Indian candidates. EEO Statement The Kickapoo Tribe of Oklahoma is an Equal Employment Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, or any other protected status. #J-18808-Ljbffr Kickapoo Tribe of Oklahoma