Workplace Exp Coordinator

Job Description

Job Description

We are looking for a Workplace Exp Coordinator to support daily front desk and workplace operations in Seattle, Washington. This Contract position focuses on creating a welcoming, organized, and responsive office environment for employees, guests, and vendors. The person in this role will help maintain smooth day-to-day services, coordinate onsite activities, and address workplace needs with attention to detail.

Responsibilities:
• Coordinate front desk and workplace support activities to ensure employees and visitors receive timely, detail-oriented assistance.
• Schedule and confirm dining reservations, business-related activities, and other requested arrangements on behalf of staff and guests.
• Submit and track maintenance and janitorial requests while helping oversee mail handling, office supply distribution, and onboarding support for new employees.
• Respond to questions, service requests, and concerns from employees, visitors, and colleagues with a solution-oriented customer service approach.
• Plan and support onsite meetings and events, including room preparation, supply delivery, and post-event breakdown.
• Follow building security practices and emergency response procedures, escalating issues promptly to protect the safety of everyone onsite.
• Work closely with external vendors to coordinate workplace services and confirm the timely delivery of goods or support.
• Assist with general office appearance and upkeep, including resetting shared spaces and wiping surfaces as needed.• High school diploma or equivalent required.
• Up to 2 years of experience in customer service, office coordination, workplace support, or a related environment.
• Familiarity with Microsoft Office applications such as Word, Excel, and Outlook.
• Ability to follow established procedures and complete routine tasks with consistency and accuracy.
• Clear written and verbal communication skills for handling everyday interactions and sharing information effectively.
• Strong organizational skills with a proactive and detail-focused approach to work.
• Comfortable working onsite and supporting a fast-paced office environment with changing daily needs.