Front Office Coordinator

Front Office Coordinator

We are seeking an organized, dependable Front Office Coordinator with a natural flair for design and aesthetics. This role is ideal for someone who enjoys keeping operations running smoothly while also appreciating beautiful spaces, materials, and thoughtful presentation. An eye for interior design, color, and layout is a strong plus.

This position supports both administrative operations and the customer experience, making it a key role within our design-focused environment.

Key Responsibilities

• Provide day-to-day administrative support to the office, showroom, and management team
• Answer phones, manage emails, and route inquiries professionally and efficiently
• Assist with scheduling, data entry, document preparation, and internal coordination
• Support showroom operations, including welcoming clients and maintaining a polished, design-forward environment
• Prepare proposals, invoices, and basic project documentation
• Organize files, job folders, and digital records with strong attention to detail
• Assist with light marketing or design-adjacent tasks (presentation materials, basic layout updates, photo organization, etc.)
• Help ensure consistency and professionalism across all client-facing materials

Qualifications

• 2+ years of experience in an administrative, office support, or assistant role
• Strong organizational skills and attention to detail
• English/Spanish bilingual communicator highly preferred
• Comfortable working in a fast-paced, small-team environment
• Proficiency with common office software

What We Offer

• $40,000 annual salary
• Stable, full-time position in a growing company
• Collaborative, respectful, and design-driven work environment
• Opportunity to work closely with designers, fabricators, and leadership
• Exposure to high-end materials, custom projects, and creative workflows