DLCC: Events Coordinator

Events Coordinator

The Events Coordinator works within the Development Department and will ensure that all DLCC events are planned to the highest standard and successfully achieve the organization's overall goals. This will include the day-to-day work involved in planning and executing large and small events with the organization's stakeholders and principals. Using strong organizational and prioritization skills, the Events Coordinator is expected to balance multiple priorities, from concept to completion, while working independently on projects as assigned. The Events Coordinator must be able to work under pressure while handling a wide variety of projects and responsibilities.

The Events Coordinator reports to the Deputy Director of Events. The DLCC is a hybrid organization located in Washington, DC, and this position is also based in Washington, DC. This position is part of a collective bargaining unit.

The Events Coordinator is expected to model the values of the DLCC:

• CREDIBILITY: We are respected and trusted in words and actions.
• INCLUSIVE: The DLCC values the unique experience and perspective of all who work here. We strive to make all contributors feel welcomed, valued, and respected. We focus on outcomes, recognizing different people approach opportunities and challenges differently.
• INITIATIVE: We exhibit high levels of creativity in our work and need all team members to proactively contribute ideas to move our work forward.
• RESULTS DRIVEN: Our team undertakes projects professionally and executes them fully and to completion.
• RISK: We identify opportunities to employ new ideas and tactics and execute these ideas when we believe the potential reward outweighs the risk. We evaluate, learn, and improve our strategy, both when the risks pay off and when they do not.
• TEAMWORK: We work collaboratively, additively, and in sync with our colleagues. Our individual work considers the needs, capacity, and expertise of those we work alongside.

Responsibilities

• Manage small in-person events from initial planning through completion and provide support in large event planning and management.
• Create internal and external event documents in coordination with other members of the Development team, as needed, including event websites, invitations, prep memos, attendee communications, onsite event materials, and other correspondence.
• Support the Deputy Director of Events in legislator recruitment for DLCC events in coordination with the Political Department.
• Responsible for the completion of various detail-oriented administrative event tasks, including registration forms, maintaining hotel room blocks, banquet, and AV orders.
• Provide support as necessary for online and virtual events through Zoom meetings, webinars, and other platforms.
• Serve as a liaison for vendors, venues, and external stakeholders leading up to and during events.
• Track attendance for large and small in-person events and online events.
• Other duties as assigned.

Outcomes

• All DLCC events are planned and executed at a high standard to provide an impactful experience for stakeholders, including legislators, partner organizations, and donors.
• All events support the DLCC's goals of growing legislative engagement, exceeding fundraising goals, and expanding the organization's network of support.
• Assigned duties are managed and completed in a timely, detail-oriented, and consistent manner.
• The Development team is supported in executing its annual events program to meet organizational goals and allow the DLCC to help take and hold critical legislative chambers across the country.

Qualifications

• At least 3-4 years of experience in event management, advance work, or a related field.
• Experience with web design and CRMs (i.e., WordPress, NGPVAN) and a proficiency in computer skills, including Microsoft Excel and Google Sheets.
• Must hold a valid driver's license with a clean driving record for transporting to and from various event locations.
• Ability to communicate professionally and effectively with DLCC Board Members, legislators, outside stakeholders, and other groups.
• Able to manage multiple projects simultaneously and prioritize tasks accordingly.
• Results-focused with a passion for the mission of DLCC.

Physical Requirements

The DLCC is committed to supporting employees of varying abilities and to providing reasonable accommodations to enable individuals with disabilities to thrive at the DLCC.

The requirements of this role, related to its physical demands, described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

All DLCC employees must be able to operate a computer and use a cell phone. For roles at the DLCC that include frequent business travel expectations, we can discuss reasonable alternatives to travel in some instances. Most roles also require communicating with key external stakeholders of the organization in person, via the telephone, or via email. Applicants with questions about accommodations may request to speak with our ADA liaison, Kennissa Brown.

Essential functions of the role include:

• Working from a computer for long periods of time.
• While performing the duties of this job, the employee is frequently required to communicate using the telephone, email, and in person with stakeholders.
• The position will require up to 30% travel across Washington, D.C. and across the country to plan for and manage DLCC events, meetings, and off-site conferences.
• Primary physical demands of the role include regular sitting, standing/walking, and lifting up to 25 pounds.
• This role may require work outside of normal business hours.

Salary for the Events Coordinator is $66,000 on an annualized basis, commensurate with experience and qualifications. The DLCC offers a generous benefits package, including:

• More than 25 days of paid time off, including for Federal holidays, time off around Federal holidays, including the week between Christmas and New Year, vacation, sick, wellness, and personal days.
• Fully paid health/vision/dental insurance for the employee + spouse/partner + dependents.
• Up to 6% retirement employer contribution.
• Monthly use-it-or-lose-it $100 transit benefit for employees located in the DC region.
• Employer contribution of $500 to employee's Flexible Spending Account, and opportunity to withhold pre-tax income for Dependent Care Account.
• Up to $5,000 employer-paid Health Reimbursement Account for IVF-related costs or Adoption Assistance, and up to $2,500 for employer-paid Health Reimbursement Account for out-of-pocket dental and orthodontic expenses.
• Monthly $100 student loan payment benefit.
• Monthly $100 mobile phone reimbursement.
• and more.

To apply for this position, please complete an electronic application via by February 26, 2026. The DLCC may review applications after this deadline in limited circumstances; however, this is not a guarantee that your application will be considered if it is not submitted by February 26, 2026. Only complete applications through the application portal will be accepted. You must also include a resume, cover letter, and three professional references to be considered for this position. When an applicant with a disability needs an accommodation to have an equal opportunity to compete for this position, they may request it in writing by emailing jobs(at)dlcc.org. No calls please. Applicants will be screened on a rolling basis.

The DLCC is committed to an inclusive and equitable environment and diversity among its staff and recognizes that its continued success requires the highest commitment to engaging, retaining, and supporting a diverse staff that provides the best quality services to supporters and constituents. The DLCC is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, sexual orientation, gender identity or expression, physical or mental disability, personal appearance, marital status, family responsibilities, genetic information, or any other legally protected basis. The DLCC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.