Vice President of Facilities

POSITION SUMMARY

Oversees all construction projects, capital project contractors, facilities and construction vendor management agreements. Coordinates and directs the Planning Committee for all construction projects. Analyzes and appraises scope, budgets, and building plans on all building projects. Provides analysis of current contracts, vendors and budgets to ensure efficiencies are identified and maintained. Oversees all the electrical, plumbing, mechanical and structural contractors and systems for Magnifi Financial.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversees and manages new construction and renovation projects and contractors. Oversees the selection and performance of architects, engineers and contractors. Estimates the work and/or reviews the estimates/bids and makes recommendations on vendor selection, materials, techniques etc. Responsible for ensuring a competitive bidding process to ensure the best product and cost. Completes performance reviews of contractors for accuracy and reasonableness prior to recommendation and submission to Executive Management. Directs contracted projects to verify adherence to specifications.

• Serves on the Planning Committee for new locations, buildings, mergers, acquisitions, etc. Provides details, analysis, recommendations and status updates to Executive Management. Identifies potential land acquisition targets through detailed studies and networks with attorneys, engineers and others involved in commercial land development. Coordinates land acquisitions with buyers, sellers and legal team to ensure viability of permitting and necessary easements and oversight of negotiations for land development.

• Analyzes current procurement practices and makes recommendations for improvement where feasible, regarding contractors, vendors, locations, buildings, leased locations and other purchasing practices to ensure proper use of resources and expenditures. Designs 3D building models and templates for future expansion while working with multiple departments providing instruction on technology, staffing, and member experience.

• Develops and manages the budget and the monthly rolling forecast for all structure/grounds/equipment needs that have a major impact to the overall success of the organization. Develops preliminary budgets on all construction projects for future budgeting and provides budget analysis to executive team. Approves General Contractor invoicing submission for accuracy during construction projects.

• Effectively communicates and manages project expectations and success criteria to project sponsors, team members, vendors and other stakeholders in a clear and concise manner throughout the project lifecycle. Acts as a liaison between management, departments, vendors, stakeholders and project teams to achieve goals.

• Develops a framework for actionable and targeted organizational project and change management plans and processes, including project roadmaps, communication, and coaching and training plans. Develops processes and procedures for project management for the entire organization. Estimates and identifies the resources (time and cost/return) and participants needed to achieve project goals, and works with the project stakeholders to assign and manage individual responsibilities.

• Analyzes vendor contracts to ensure efficiencies are identified and maintained. Formulates and recommends policy and procedure changes as it relates to facilities management. Works with executives to approve policies and procedures which may have an organization-wide effect.

• Oversees all of the electrical, plumbing, mechanical, and structural systems in and outside the facilities. Oversees both internal personnel and vendors to accomplish facilities and construction maintenance. Provides regular on-site oversight and visits to ensure facilities are kept up-to-date with building codes, and maintenance is completed in a timely manner. Responsible for purchasing building equipment, machinery and supplies.

• Coordinates with branches to maintain interior, exterior, heating and cooling sources, and grounds of buildings and foreclosed properties through ongoing oversight of contractors and vendors that perform complex construction, maintenance and custodial duties impacting member service standards and delivery.

• Oversees performance of safety and security systems by managing evaluations of internal and external physical structures including safety equipment such as fire sprinklers, alarms, cameras, and security lights. Evaluates, recommends, communicates and implements safety and security results and initiatives.

• Supports the strategic planning process through departmental planning and participates as requested in organizational level strategic planning. Aligns departmental initiatives with business direction. Directs the facilities and construction management efforts in an efficient manner to assure that Magnifi Financial meets its strategic goals and objectives while minimizing risk.

• Oversees the development, implementation and monitoring of environmental strategies that promote sustainable development including but not limited to researching green energy initiatives and rebate opportunities.

• Develops, plans, tracks and analyzes projects that are strategic, complex and high risk. Oversees project sponsor(s) to define project success criteria, timelines, milestones and deliverables. Directs the project list and provides project portfolio updates and recommendations on project resourcing to Management. Identifies project dependencies and critical paths.

• Oversees multiple, concurrent departmental, organizational and strategic projects from beginning to end. Responsible for monitoring performance and progress against documented objectives, timelines, milestones and deliverables.

• Oversees development, training and management of the performance and compensation of direct and indirect staff. Approves hiring decisions, and delivers performance reviews and compensation for staff. Responsible for Facilities and Construction results that are achieved through the successful management of staff. Provides departmental long-term strategies to allow for future growth and development within department.

• Participates and directs work groups and/or committees. Works in collaboration with executives, vice presidents, management and staff to meet the goals and objectives of Magnifi Financial and collaborates to develop and implement branch planning strategies.

• Inspires and leads the organization through strategic relationships with management resulting in conceptualization, development, execution, and evaluation of innovative sustainability programs.

• Provides leadership to community relations efforts, serving as a key ambassador for Magnifi Financial, interacting with key members of the industry and communities served. Projects a positive image in the field of membership and with current and prospective members.

EDUCATION AND EXPERIENCE

· Bachelor’s degree in Facilities or Construction Management, or equivalent experience.

· Eight years of progressively responsible facilities maintenance/construction experience and eight years progressively responsible supervisory/management experience; or equivalent knowledge and skills gained through related experience.

LICENSES AND CERTIFICATIONS REQUIRED

• Must be bondable

• Valid Driver’s license and auto insurance with minimum liability limits within Magnifi Financial policy

• Requires regular travel to and onsite presence at various organizational locations to evaluate facility needs, procurement practices, vendor and contractor performance, and the proper use of resources and expenditures.

SUPERVISION/MANAGEMENT

May directly or indirectly be responsible for the formal supervision/management or provide work direction to the following positions:

• Construction Project Manager

• Facilities Manager

Salary Range: $125,720 - $188,580

Salaries vary based on factors such as location, internal equity, skills, experience, education, and qualifications for the role.

Total compensation package varies based on position and may include bonuses, performance-based incentives, commission, and/or discretionary bonuses.

The Benefits

We are committed to investing in our team! Magnifi Financial offers benefits that help everyone achieve their full potential. Full-time employees are eligible for the following benefits (benefits with an asterisk are also available to eligible part-time positions):

• Opportunities for Training and Development *
• Leadership Development *
• Job Level Advancement (ability to move up in your position through training and development) *
• Tuition Reimbursement *
• 32 Hours Volunteer Paid Time Off *
• Paid Time Off – Begins accruing upon date of hire for a total of 4 weeks per year for FT; prorated for PT *
• Medical
• Dental
• Vision
• Employer paid Life Insurance/AD&D
• Employer paid Disability Insurance
• Retirement Plan - Employer match up to 4%, eligible for annual profit sharing *
• Paid Parental Leave
• Bonus/Incentive Program
• Employee Engagement/Health and Wellness Programs *

Who We Are:

At Magnifi Financial, we offer a collaborative, friendly environment where we support our employee's growth and development, and create a positive work atmosphere. As a member-owned organization, we are focused on making dreams come true for our members. Our vision is enhancing the lives of members and community through strength, service and growth. Magnifi Financial has grown to more than 85,000 members, $2.5 billion in assets, over 400 employees, and over 26 branch locations throughout Minnesota and North Dakota. But what hasn’t changed is our focus on the members and communities we serve.