Clinical Operations Specialist

Kedrion Biopharma is an international company that collects and fractionates blood plasma to produce and distribute plasma-derived therapeutic products for use in treating and preventing serious diseases, disorders and conditions such as Hemophilia, Primary Immune System Deficiencies and Rh-Sensitization.

The Clinical Operations Specialist provides essential operational support to the Clinical Development and Operations team, coordinating departmental and study support within agreed timeframe, budgets, and compliance. This role supports HCP transparency reporting, contract and invoice management, and departmental activities. The role may also assist in clinical trial support tasks, including TMF and Essential Document Management, data entry, and QC/audit/inspection readiness activities.

What you'll do in this role:

Invoicing, Contracting and Accruals

• Supports invoice and purchase order administration by raising RDCPs/RDAs, processing invoices, tracking payments, and maintaining overall financial trackers

• Supports contract management by initiating contracts in Legisway for legal/procurement review, raising new purchase orders, tracking and filing associated documentation, conducting document reviews and monitoring contract expiry dates

• Supports new HCP and consultant onboarding with the co-ordination of compliance checks, onboarding, contracting, tracking payments and filing documents

• Resolves invoice discrepancies and maintains documentation

• Supports budgets and forecast reviews

Healthcare Provider (HCP) Transparency Reporting

• Supports HCP transparency reporting requirements adhering to applicable global transparency obligations in line with Legal and Ethics and Compliance departments

• Manages documentation and audit trails related to transparency reporting by collecting, tracking and reconciling HCP payment data from clinical trial activities and Advisory Boards, maintaining a global HCP reporting tracker

• Co-ordinate and submit quarterly and annual HCP compliance reports to Ethics & Compliance department

• Co-ordinates with Procurement, Legal, and Ethics and Compliance departments, and where necessary direct with CRO/HCPs, to ensure accurate and timely payments and reporting

• Supports internal audits, inspections, or compliance reviews related to transparency data

Department Support

• Co-ordinates global on/off boarding processes for permanent and contract personnel liaising with HR and IT

• Co-ordinates tracking, reconciliation and scheduling of all training requirements

• Co-ordinates IT and system access and issues support

• Supports communications and survey management

• Supports and co-ordinates internal and external meetings

• Co-ordinates SOP training and compliance review ensuring the latest versions of SOPs are available to the department and tracking future updates

• QMS administrator for Trackwise and MasterControl activities

Additional Activities

• Supports audit and inspection readiness activities

• Supports clinical teams with reconciliation, tracking, data entry and QC review

• Manages study archive records including mapping and file retrieval/testing processes

• Supports TMF and documentation maintenance, ensuring completeness and compliance with Good Clinical Practice (GCP), SOPs, and regulatory requirements.

• Supports administrative TMF maintenance activities

• Supports the instruction and training of clinical team and/or delegated third parties in the use of the eTMF

• Supports the preparation of clinical trial documents in conjunction with clinical research personnel and/or external vendors

• Supports the co-ordination of regular interim internal Trial Master File QC checks

Requirements/Education:

• Bachelor's degree preferred or equivalent work experience can be considered.

• Detail oriented

• Strong communication skills

• Strong organization and time management skills, along with any project or deadline tracking

• Prior TMF experience

• Ability to learn new tools/systems quickly and become a SME

• Prior experience running the types of reports mentioned in the job description

• Adheres to internal processes and guidance

• Works comfortably within a global team and across time zones

• Able to handle a high volume of work

• Curiosity

• Able to identify where improvements or enhancements are needed and implement upon approval

Employment eligibility verification will be required at the time of hire. This position does not offer visa sponsorship now or in the future. Kedrion Biopharma Inc. is committed to providing equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all employment terms, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please note that salary ranges are calculated based off levels of: relevant experience, education, and certifications.

Kedrion Biopharma Inc. offers numerous benefits to our qualifying employees, including:

• Medical, vision and dental insurance

• Life and AD&D insurance

• Paid holidays

• PTO accrual

• and much more!

Please let us know if you would like further details regarding the benefits that we offer to our qualifying employees, and we would be glad to provide you with our full benefits guide, as well as answering any questions you may have!

If you require assistance with your employment application or need reasonable accommodations to perform job duties, please contact our Talent Acquisition team at View email address on click.appcast.io .

Kedrion Biopharma Inc. participates in E-Verify and provides the federal government with Form I-9 information to confirm employment authorization. For more information, please contact the Department of Homeland Security.