Payroll Administrator

Job Description

Job Description

We are looking for a Payroll Administrator to support certified payroll activities for projects based in Thornton, Colorado. This Long-term Contract position focuses on prevailing wage compliance, accurate weekly reporting, and close coordination with internal teams and external partners to meet contractual and regulatory standards. The ideal candidate brings strong payroll knowledge, excellent document management skills, and the ability to resolve compliance issues in a timely and effective manner.

Responsibilities:
• Manage the end-to-end certified payroll process for assigned projects, ensuring reports are completed accurately and submitted on schedule.
• Work closely with contractors, agencies, project teams, and internal departments to gather required documentation before payroll reporting begins.
• Examine contract details, wage determinations, labor classifications, and project records to confirm prevailing wage requirements are properly set up.
• Track and maintain compliance documentation, including requests for additional classifications and related supporting forms when needed.
• Collaborate with Payroll, Operations, Human Resources, and Project Management to address missing information and resolve reporting issues.
• Prepare, review, and submit weekly certified payroll filings in alignment with federal, state, local, and client-specific requirements.
• Investigate payroll variances and compliance discrepancies, then take appropriate action to correct reporting or documentation gaps.
• Provide payroll records, declarations, and supporting materials for customer requests, audits, and formal compliance reviews.
• Monitor regulatory updates affecting certified payroll and recommend process improvements that increase accuracy and efficiency.
• Handle sensitive employee and payroll information with a high level of confidentiality while working from a company-designated office or field location as required.• Experience managing full-cycle payroll, including certified payroll processing and reporting.
• Working knowledge of prevailing wage regulations and compliance requirements across federal, state, and local jurisdictions.
• Ability to support multi-state payroll activities and interpret varying reporting obligations.
• Background processing payroll for organizations with approximately 101 to 500 employees.
• Strong attention to detail with the ability to review contracts, classifications, wage rates, and supporting documents accurately.
• Effective communication skills for coordinating with project teams, contractors, government agencies, and auditors.
• Proficiency in researching and resolving payroll discrepancies while meeting recurring deadlines.
• Ability to protect confidential payroll and employee data at all times.