Accounts Payable Specialist | Part-Time

Job Description

Job Description

Description:

Position Summary
The Accounts Payable Specialist is responsible for the timely and accurate processing of invoices, vendor payments, and related financial transactions for St. Luke's United Methodist Church. This part-time role ensures that all payables are recorded, approved, and disbursed in accordance with church policies and generally accepted accounting practices, while providing excellent service to vendors, ministry staff, and internal departments.

Essential Duties and Responsibilities

• Process vendor invoices accurately and timely, verifying coding, approvals, and supporting documentation
• Match invoices to purchase orders/receipts as applicable
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Maintain vendor records, including W-9 collection and 1099 tracking
• Reconcile accounts payable sub-ledger to the general ledger
• Respond to vendor and staff inquiries regarding payment status and discrepancies
• Assist with month-end close tasks related to accounts payable
• Maintain organized digital and physical records in compliance with church retention policies
• Support audit requests related to accounts payable as needed
• Other duties as assigned by the Controller/Director of Finance

Qualifications

• 2+ years of accounts payable or general accounting experience required
• Associate's degree in Accounting, Finance, or related field preferred; equivalent experience considered
• Proficiency with accounting/ERP software (experience with Paylocity or similar systems a plus)
• Strong attention to detail and organizational skills
• Ability to handle confidential financial information with discretion
• Strong written and verbal communication skills
• Nonprofit or church accounting experience a plus

Work Schedule
Part-time, approximately 20–25 hours per week. Specific schedule to be determined based on departmental needs.