Executive Assistant, Office of the President & Cofounder (R5059)

Company Overview Shield AI is a venture‑backed deep‑tech company founded in 2015 that protects service members and civilians with intelligent systems. Job Description We are seeking a highly organized, proactive Executive Assistant to support the Office of the President. This person will help the President and senior leadership operate with focus, speed, and discipline by anticipating needs, managing priorities, logistics, communications, and follow‑through. Responsibilities Manage complex calendars, scheduling, travel, expenses, and daily priorities. Coordinate meetings, agendas, materials, logistics, and follow‑up actions. Support communications, document preparation, and executive‑level correspondence. Ensure executives are fully prepared for meetings by developing briefing folders with clear objectives, agendas, relevant materials, schedules, and participant biographies. Track key priorities, commitments, and deadlines across the Office of the President. Interface professionally with internal teams, executives, customers, partners, and external stakeholders. Handle confidential information with excellent judgment and discretion. Anticipate needs, remove friction, and improve administrative processes. Act as the approachable and engaging "first contact" for the Office of the President, shaping stakeholders' first impression and setting the tone for the relationship. Build trusted, professional relationships that make people feel comfortable engaging with the President's office. Maintain strong business understanding and proficiency with modern AI tools. Qualifications 5+ years of executive assistant, administrative, or business operations experience. Smart, hardworking, strong interpersonal skills; curious and committed to continuous improvement. Excellent organization, communication, judgment, and attention to detail. Strong follow‑through and ability to manage competing priorities. Ability to operate independently in a fast‑paced, high‑expectation environment. Proficiency with common calendar, communication, document tools, and a willingness to learn business ops tools. Compensation $95,000 - $140,000 per year. Additional bonus, benefits, and equity are available for full‑time employees; temporary benefits are available after 60 days for temporary employees. All offers are contingent on a cleared background and reference check. EEO Statement Shield AI is a proud equal‑opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know. Recruiting Notes We may use AI tools to support parts of the hiring process, but final hiring decisions are made by humans. #J-18808-Ljbffr Shield AI