Accounts Receivable Specialist

Accounts Receivable Specialist

The Accounts Receivable Specialist manages all aspects of accounts receivable transactions, including payment application, bank reconciliations, monthly close activities, and process improvement. This role ensures accurate and timely recording of customer payments, supports audits and special projects, and plays a key part in maintaining strong financial controls and an excellent experience for internal and external stakeholders.

Responsibilities

• Apply all customer payments, including ACH, wire transfers, credit cards, and checks, into the accounting system accurately and in a timely manner.
• Manage the full credit card process, including entering and updating monthly subscriptions, adjusting payment amounts, updating expiration dates, and addressing declines.
• Complete bank reconciliations for all accounts receivable transactions, including ACH, credit card, and check payments.
• Research and resolve issues related to chargebacks, declines (ACH, credit card, NSF), and short payments to ensure accurate customer accounts.
• Execute the monthly accounts receivable close process, including closing the AR module and completing AR reconciliations.
• Review existing accounts receivable processes and procedures and provide suggestions for improvement and automation.
• Support audit requests by preparing and providing accounts receivable documentation and responding to information inquiries.
• Assist with special projects related to accounts receivable and finance as needed.
• Maintain and update the Accounts Receivables manual to ensure procedures are current and clearly documented.
• Serve as a backup to Collections staff, supporting collection activities when required.
• Handle escalated calls from sellers, lenders, field personnel, and Customer Care, resolving accounts receivable-related issues professionally and effectively.

Essential Skills

• Minimum of 2 years of experience in accounts receivable.
• Hands-on experience posting customer payments, including ACH, credit card, and check transactions.
• Proficiency in bank reconciliations for accounts receivable activity.
• Experience with month-end close processes related to accounts receivable.
• Strong Microsoft Excel skills, including VLOOKUP and pivot tables.
• Solid understanding of accounting principles as they relate to accounts receivable.
• Ability to research and resolve payment discrepancies, chargebacks, and declines.
• Strong attention to detail and accuracy in financial data entry and reconciliation.
• Effective verbal and written communication skills for interacting with internal teams and external stakeholders.

Job Type & Location

This is a Contract to Hire position based out of Ontario, CA.

Pay and Benefits

The pay range for this position is $23.56 - $29.47/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ontario, CA.

Application Deadline

This position is anticipated to close on Sep 2, 2026.