Finance - Itinerant Office Aide

Itinerate Office Aide

To assist middle school bookkeepers with daily tasks for efficient fiscal operations

High school diploma or equivalent

Three (3) years of experience in a comparable position preferred

Knowledge of general office equipment, processes, and procedures

Broad knowledge of basic office procedures and functions, including electronic and manual filing, record keeping, purchasing and bookkeeping, word processing, and required reporting

Strong accounting and math skills

Detail-oriented; excellent organizational and time-management skills Ability to work effectively in a team environment

Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups

Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames

Ability to use current technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information

Ability to deal with confidential and sensitive information in a professional manner

Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities

Ability to meet suitability criteria under the Alabama Child Protection Act of 1999 and Act No. 2002-457

Such alternatives to the above qualifications as state, federal, and local law and the Board may require

Demonstrates support for the school system and its vision, mission, goals, and priorities

Maintains accurate financial accounts and records; monitors, collects, receipts, deposits, pays, remits, records, and balances all money collected in accordance with related laws and System guidelines

Assigns receipt books/lists and purchase order numbers; verifies accuracy of use and adherence to established guidelines

Assists auditors with periodic audits as requested

Assists in developing budget as requested

Manages and maintains attendance and payroll records and submittal; acts as a resource to employees regarding accounting and payroll information and requests

Maintains inventory and submits required reports and records as requested

Treats all information and knowledge of any program, project, or individual in the District setting with strict confidentiality; uses discretion in all communication

Keeps administrators, teachers, and/or staff abreast of the status of financial accounts and limitations/guidelines related to their area of responsibility, which may include but not be limited to the status of accounts, funds available, deadlines, etc.

Produces, records, and responds to, as directed, information requests, correspondence, reports, notices, recommendations, and materials

Uses office technology/software to complete job responsibilities as assigned

Demonstrates general reliability in attendance, punctuality, and task performance

Performs duties and represents the System in a courteous, positive, and professional manner

Attends and participates in meetings and professional development as directed

Demonstrates initiative in identifying opportunities for improvement in areas of responsibility

Maintains and submits required reports, records, and correspondence in a timely and accurate manner

Properly cares for equipment and material resources of the school system Uses effective collaboration skills to work as a productive team member

Adheres to local Board policies, administrative procedures, and other like directives, as well as state, federal, and local laws

Performs other job-related duties as assigned by Supervisor(s)

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities, and the employee may be required to perform other related duties as assigned. The Hoover City Board of Education reserves the right to amend the job description as needed.

Notice of Non-Discrimination: In compliance with federal law, our school district administers all education programs, employment activities, and admissions without discrimination against any person on the basis of gender, race, color, religion, national origin, age, or disability.