Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day payables operations in White Plains, New York. This role focuses on handling invoices, coordinating timely payments, and maintaining organized financial records with a high level of accuracy. The ideal candidate is detail-oriented, communicates effectively with vendors and internal teams, and helps keep accounting processes efficient and compliant.

Responsibilities:
• Manage the full invoice cycle by reviewing submitted bills, confirming correct coding, and entering approved items for payment.
• Prepare and issue payments through approved methods while tracking due dates and addressing any discrepancies that could delay processing.
• Examine employee expense submissions to confirm adherence to company guidelines and support prompt reimbursement.
• Serve as a primary contact for vendor payment questions, resolving issues professionally and validating remittance information as needed.
• Maintain complete and accurate accounts payable documentation within the accounting system to support audit readiness and reporting needs.
• Assist with account reconciliations and month-end activities by organizing payable data and contributing to required financial reports.
• Monitor existing workflows, identify opportunities to reduce processing delays, and recommend practical improvements to accounts payable procedures.