Executive Administrative Assistant

Alfasigma is a privately held global healthcare company founded over 75 years ago in Italy, where it remains headquartered today in Bologna and Milan. The Group operates in over 100 markets spanning Europe, North and South America, Asia, and Africa. Over three years ago, we embarked on a transformative journey to become a truly global innovative healthcare company with a leading focus on Gastrointestinal (GI) health . We have experienced remarkable growth, nearly doubled our revenues, expanding geographically, and integrating several key acquisitions. We have also evolved our portfolio, expanded into rare and specialty segments, and strengthened our pipeline and people's capabilities. But our journey is far from complete! In fact, this is just the beginning of a bold new chapter in Alfasigma's history. We are committed to advancing innovation and leveraging our deep expertise to provide better health and a better quality of life for patients and consumers worldwide and expand our reach across diverse markets. As we continue to grow, we are seeking an Executive Administrative Assistant to join the US Pharmaceuticals team. Scope of the role: The Executive Administrative Assistant provides high-level administrative and operational support to multiple members of the Leadership Team. As a trusted partner, you will manage complex calendars, coordinate travel and meetings, and keep priorities and follow-through on track across competing demands. This role calls for sound judgment, discretion, and a proactive approach to helping leaders work effectively in a fast-paced pharmaceutical environment. Your key responsibilities: Provide proactive executive support to multiple Commercial and HR Leadership Team members, balancing their individual needs with shared business priorities. Manage complex calendars across time zones; assess meeting requests, resolve scheduling conflicts, and protect time for critical priorities. Coordinate domestic and international travel, including itineraries, accommodations, ground transportation, and timely adjustments when plans change. Plan and coordinate leadership meetings, offsites, and other business events, including agendas, logistics, meeting materials, and technology needs. Prepare, proofread, and organize presentations and correspondance with accuracy and attention to detail. Prepare and reconcile expense reports, process invoices and purchase requests, and maintain accurate records in accordance with company policies. Serve as a professional point of contact for internal and external stakeholders, coordinating communication and handling sensitive information with discretion. Partner with colleagues and cross-functional teams to coordinate shared priorities, provide coverage, and improve administrative processes. Anticipate needs, resolve routine issues independently, and elevate time-sensitive matters with appropriate context and recommended next steps. Who you are: At least 7 years of progressively responsible executive assistant experience, including direct support to senior executives; experience supporting multiple leaders concurrently is strongly preferred. Demonstrated ability to manage complex calendars, travel arrangements, and meeting logistics while navigating shifting priorities and deadlines. Excellent organizational skills, attention to detail, and follow-through, with the judgment to prioritize requests from multiple stakeholders. Strong written and verbal communication skills and the confidence to work professionally with senior leaders, colleagues, and external partners. Proven discretion in handling confidential business and personnel information, with a high level of integrity and professionalism. Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams; comfort learning expense, travel, and purchasing systems. A proactive, resourceful approach, strong problem-solving skills, and the ability to work independently while collaborating effectively with others. High school diploma or equivalent required; associate or bachelor’s degree preferred. Experience in pharmaceuticals, biotechnology, or another regulated industry is a plus. The anticipated salary range for this position is $90,000 to $120,000. This represents the anticipated low and high end of the salary range for this position. Actual salaries may vary based on various factors including, but not limited to, experience, skillset, and performance. The salary range listed is just one component of our total compensation package. Alfasigma US also provides a competitive suite of benefits, including: 401(k) plan with company match Rewards and recognition program Health care benefits (medical, prescription drugs, dental, and vision insurance) Short and long-term disability coverage provided Plan coverage for domestic partners Paid parental leave benefits and adoption assistance A generous Paid Time Off program that includes 20 vacation days, 11 holidays, 4 personal days, and 2 volunteer days per calendar year Numerous well-being and work/life programs EEO Statement Employment decisions at the Company are made without unlawful regard to race, color, religion, creed, national origin, alienage or citizenship status, sex (including gender, pregnancy, childbirth or medical conditions related to pregnancy or childbirth), gender identity or expression, sexual orientation, national origin, ethnicity, age, physical or mental disability, legally protected genetic information, marital or partnership status, sexual and reproductive health decisions, military or veteran status, or any other status protected by applicable federal, state, or local law. This organization participates in E-Verify (E-Verify's Right to Work guidance can be found here: #J-18808-Ljbffr Alfasigma USA, Inc.