Executive Assistant

Executive Assistant

Techstra Solutions is looking for an Executive Assistant to join our team in our Pittsburgh's east end office (Squirrel Hill area). This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. They will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people.

The individual will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining proactive, resourceful and efficient. A high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are all equally important.

Responsibilities:

• Be responsible for administrative and personal support to two company principals including:
• Correspondence
• Scheduling meetings
• Personal errands
• Coordinate scheduling - Set up meetings based on availability for both internal and external stakeholders
• Create or revise documents, reports and databases - author, review, revise and distribute various documentation which includes consulting profiles, policies, contractual artifacts and various reports/databases
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible
• Project/Task Management - Prioritize and manage multiple projects/tasks simultaneously, and follow through on issues in a timely manner
• Facilitate executive-level operations - Arrange travel schedule and reservations for executive management

MUST HAVE:

• 5+ years' experience supporting at the executive level
• Strong organizational, communication, and time-management skills
• Experience assisting busy executives with day-to-day activities
• Strong proficiency in Microsoft Office (especially MS Excel and PowerPoint)
• Experience successfully creating and/or modifying processes
• Proven ability to work in a fast-paced environment
• Resourcefulness, creativity, and problem-solving skill set

Location: Must reside close to Pittsburgh East neighborhoods (Expected to be in Squirrel Hill office daily)