ADMINISTRATIVE SPECIALIST II

Driving Operational Excellence The City and County of Honolulu’s Department of Customer Services is seeking a skilled and adaptable Administrative Specialist to support the Division of Motor Vehicles’ daily operations. This key administrative resource handles personnel administration, recruitment, budget and procurement activities, employee training, and operational reporting. The role works closely with division leadership to ensure critical administrative functions are completed accurately, efficiently, and in compliance with City policies and procedures. What You’ll Do Assist with developing the division’s budget requests. Review and process procurement documents, contracts, purchase orders, and related administrative transactions. Track expenditures and help ensure funds are used in accordance with operating budget policies and procedures. Process paperwork and coordinate personnel and recruitment activities. Advise on personnel procedures and assist with labor relations. Coordinate employee training opportunities. Benefits Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more. View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting Minimum Qualification Requirements At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non‑citizen eligible under federal law for unrestricted employment. Education Requirement Equivalent to graduation from an accredited four‑year college or university with a bachelor’s degree in business or public administration or a related field. Work experience may be substituted for a bachelor’s degree on a year‑for‑year basis. Four years of professional work experience, in any occupation, may substitute for a general bachelor’s degree. Four years of general work experience (does not need to be professional level) in Human Resources/Personnel Management, Organizational Management, or Accounting/Finance may substitute for a general bachelor’s degree. Experience Requirement Three years of professional work experience in budget administration, personnel management (e.g., human resources), or management analysis. Applicable Skills Needed Experience in public administration, including personnel management, budgeting, fiscal administration and organizational analysis. Strong analytical skills to evaluate operations, budgets and administrative functions. Professional judgment when applying laws, rules, policies, and procedures to real-world situations. Skilled at gathering, analyzing, and summarizing operational, statistical, and financial information. Experienced in improving processes and creating standard operating procedures and training protocols. Clear communication skills, including writing concise reports and advising leadership on complex issues. Additional Information This professional‑level position supports personnel, budget, and administrative operations for the Division. #J-18808-Ljbffr