Administrative Coordinator

Administrative Coordinator (Contract | On-Site – Honolulu, HI) Bishop & Company is seeking an experienced Administrative Coordinator / Administrative Assistant for a W2 contract opportunity with a major Honolulu-based organization. This role is ideal for a highly organized professional who thrives in a fast-paced environment supporting leadership, operations, and procurement functions. Position Overview This role provides high-level administrative support, executive support, and office coordination to division leadership. The Administrative Coordinator will manage calendar scheduling, procurement processes, invoice processing, contract documentation, and a variety of operational functions while ensuring accuracy, efficiency, and confidentiality. Key Responsibilities Provide administrative and executive support including calendar management and meeting coordination. Prepare and process purchase requisitions, procurement documents, and contracts. Account payable support, invoice processing, and payment tracking. Maintain office operations, including office management, supply ordering, and expense reconciliation. Document management, records management, and filing systems. IT equipment tracking and coordination. Handle confidential information, sensitive communications, and internal documentation (e.g., RFAs). Provide customer service and client support (in-person and virtual). Assist with project coordination, administrative projects, and cross‑functional support. Required Qualifications Associate’s degree. 5+ years of administrative experience, office management experience, or equivalent. Familiarity with SharePoint, Smartsheet, and Adobe Acrobat. Proven ability to handle confidential and sensitive information. Strong organizational, multitasking, and time‑management skills. Ability to manage multiple priorities, deadlines, and competing tasks. Strong problem‑solving and analytical skills. Experience supporting procurement, finance, or operations teams. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook). General business systems and database experience. Preferred Qualifications Experience with Oracle Fusion Cloud Applications. Experience with Workday (HRIS, finance, or procurement systems). Strong technical aptitude and ability to quickly learn new software and systems. What We’re Looking For Detail‑oriented, organized, and reliable professional. Strong communicator with excellent customer service and interpersonal skills. Self‑starter who can work independently and collaboratively. Adaptable team player who thrives in a fast‑paced environment. Position Details Duration: Through February 2027. Schedule: Monday–Friday, 7:30 AM – 4:15 PM. Location: On‑site, Honolulu, HI. Pay: $25.00–$29.00 per hour. Please forward resumes to Bishop & Company at View phone number on click.appcast.io or via email at View email address on click.appcast.io. The website is No relocation assistance is provided; in‑state applicants only. Must be available to interview immediately. Equal Opportunity Employer – Disability and Veteran. #J-18808-Ljbffr