Office Manager - EVEREVE Headquarters - Edina, MN

Description

EVEREVE inspires women to move forward in their fashion so that they feel fully alive. By offering modern, curated trends from 150+ brands, including our own best-selling line—along with warm, genuine advice—we deliver a styling experience made personal. Our 110+ stores, booming e-commerce business, and fast-growing subscription box service, Trendsend, reach over two million customers every year.

Living our core brand values and treating everyone with HEART (humility, empathy, authenticity, relationships, tenacity) creates a shared purpose and collaborative community—and it's also a key part of our success. Join our team to help shape the future of an ever-growing, ever-evolving brand!_

_________________________________________________________________________________

Job Classification / Schedule:

Hourly; Non-Exempt - 40 hours/week Monday-Friday

OR

Hourly; Non-Exempt - 32 hours per week, workweek is Monday – Thursday

Location: EVEREVE Headquarters - Edina, MN

Position Overview: EVEREVE is seeking an Office Manager to own the daily operations, facilities management, and administrative flow of our Home Office. In this role, you will help keep our Home Office inviting, welcoming and functional. As the operational and primary culture steward of our physical space—balancing vendor oversight, building management relationships, and space planning. You will help with the coordination of meetings and events, ordering supplies, and provide administrative support and serve as the first point of contact for all visiting guests and team members.

Key Responsibilities:

Office Operations & Facilities Management

• Serve as the main point of contact for property management, maintenance, janitorial services, and building security.
• Manage physical space logistics, including desk allocations, team floor plans, room reconfigurations, and badge/keycard management.
• Oversee office health and safety protocols; maintain first-aid supplies, update emergency plans, and serve as the Home Office Safety Lead.
• Perform daily opening and end-of-day closing procedures to keep the facility clean, secure, and fully operational.

Vendor Management

• Manage and evaluate ongoing relationships with third-party vendors (supplies, kitchen amenities, coffee services, printers, plant care).
• Own the monthly Home Office operating budget; track purchases, audit service agreements, and process operational invoices.
• Monitor supply inventories across office, tech, and kitchen spaces; manage weekly restocking and vendor deliveries.

Front Desk, Culture & Guest Experience

• Maintain clean, welcoming, and functional shared spaces, including reception, conference rooms, and staff cafés.
• Partner with teams to coordinate logistics, room setups, catering, and execution for office-wide events and leadership meetings.

Executive & Team Administrative Support

• Provide ad-hoc administrative support to executive leaders and department managers as needed.
• Manage printer/AV software accounts, maintain print station supplies.
• Lead special operational projects to improve Home Office efficiency and employee experience.
• Responsible for mailroom including USPS, USP, FedEx, and invoices.

Requirements

• Exceptional communication skills with a strong service mindset and dynamic problem-solving abilities.
• 2–4+ years of experience in Office Management, Facilities Coordination, or Workplace Operations.
• Ability to multi-task in a fast-paced environment
• Proven experience managing office vendor relationships and tracking operational budgets.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams) and workplace software tools.
• Excellent time-management skills with the ability to prioritize tasks independently.

EVEREVE Benefits and Perks:

• Flex PTO: Enjoy a generous bank of PTO to plan and use as you need it
• Affordable Health Insurance: 80% employer-paid premiums for medical and dental for team members; 50% covered for eligible partners, spouses and dependents
• Parental Leave: Generous paid leave benefits for maternity, paternity and adoption to enjoy time with your growing family
• Flex Spending Accounts: Benefit from pre-tax savings for out-of-pocket healthcare or dependent/daycare costs
• Additional Insurance: Company paid life insurance and short-term disability
• 401k +5% Match: Contribute to your financial future and receive a 5% company match with immediate vesting upon enrollment
• Fashion Discount: Enjoy a 30% discount on all merchandise purchased in-store or online, excluding Trendsend. EVEREVE team members are also eligible for a 30% discount online and in-store at Jaxen Grey.
• Flexible Work Model: Offers work from home flexibility with 4-day in-office presence to build connection with team members