Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day financial operations in Providence, Rhode Island. This role is ideal for someone who is organized, detail-oriented, and comfortable managing invoice workflows, reconciliations, and related accounting support tasks. The position also provides cross-functional assistance with cash receipt coverage, front desk support when needed, and occasional participation in special events.

Responsibilities:
• Oversee the full invoice lifecycle, including document review, approval verification, account coding, payment scheduling, and prompt follow-up on outstanding questions.
• Reconcile cash activity regularly by comparing records, identifying discrepancies, and helping maintain accurate financial reporting.
• Review and balance corporate card transactions on both routine and month-end schedules to ensure completeness and compliance.
• Provide support for cash receipt processing during high-volume periods and step in when primary coverage is unavailable.
• Maintain current vendor tax documentation and monitor records to ensure required forms are properly collected and retained.
• Assist with year-end preparation of vendor tax reporting, including gathering information needed for annual 1099 filings.
• Contribute to general administrative support within the finance team and complete additional assigned tasks as business needs evolve.
• Offer front desk and reception coverage as needed to help maintain smooth daily operations.
• Participate in special events when requested and provide operational support related to those activities.• Associate’s or bachelor’s degree in accounting, or 1–2 years of hands-on accounts payable experience.
• Working knowledge of accounts payable processes such as invoice coding, payment processing, and check run support.
• Strong organizational skills with the ability to handle multiple priorities while maintaining accuracy.
• Clear verbal and written communication skills suitable for a detail-oriented office environment.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Familiarity with accounting platforms and automated payable systems is preferred.
• Ability to work independently while also contributing effectively as part of a team.