Program Assistant

$21.35 - $27.88 per hour

Ohio State University

Columbus, OH

# Program AssistantApplylocations: Columbus Campustime type: Full timeposted on: Posted Todayjob requisition id: R153956Screen reader users may encounter difficulty with this site. For assistance with applying, please contact View email address on click.appcast.io. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Program Assistant## Department:Academic Programs | Sustainability Institute**Job Description**The Sustainability Institute at The Ohio State University accelerates interdisciplinary research and education that advance sustainability solutions by catalyzing and connecting Ohio State faculty, students and partners. We foster transdisciplinary knowledge and research by supporting nearly 400 affiliated faculty across the university; expand education and workforce development opportunities for students and current workers; translate knowledge into practice by leveraging campus as a living laboratory; build the capacity of Ohio State and its sustainability community; and develop and expand strategic collaborations with external partners. We are seeking individuals who are passionate about making a difference through collaboration, efficiency improvements and team support. To learn more about our work, please visit si.osu.edu.**Job Summary/Overview**:The program assistant of the Sustainability Institute supports a high-performance team of 10 team members by providing timely, accurate and compliant business and finance operations; smooth administration of annual grantmaking programs; strategic reporting and analytics support; and general office support such as event assistance, conference room scheduling, and office housekeeping. In the execution of these duties, the program assistant works closely with the executive assistant of the Sustainability Institute as well as the finance team with the Office of Academic Affairs.35%: Budget and finance support: Request and track transfers regarding internal grants and other awards, external sponsorships, membership dues; requisition goods and services (internal and external) through Workday; assist staff with spend authorizations and travel expense reports; manage pay arrangements for faculty leads; provide quarterly budget tracking to director and managing director of the Sustainability Institute; maintain accurate and timely recordkeeping that complies with university policies; and serve as main point of contact for the Office of Academic Affairs finance team.20%: Grantmaking administration: Oversee the process for annual and individual grantmaking by the Sustainability Institute to university faculty, students and staff including materials development, recruitment of peer reviewers, award letters, collection of post-project reports, and data analytics.10%: Unit metrics and reporting: Collect, integrate and share data for annual unit performance metrics; provide data as requested throughout the year for presentations about the Sustainability Institute to internal and external partners; and generate Qualtrics surveys as needed by team to solicit input on specific activities such as event RSVPs and post-event feedback.35%: Other administrative duties: Supports team with technology applications such as Docusign, Qualtrics, Robin Powered (for room reservations) and general IT assistance that apply to all staff. Provide general assistance for events such as catering orders, conference room scheduling, room setup and breakdown, and creation of materials such as nametags. Assists with office housekeeping, monitoring of SI inbox and other staff support as required.**Minimum Required Qualifications*** High School diploma or GED* 2 years of relevant experience required.**Required Qualifications*** Interest in candidates with track record of providing excellent budgeting,* Finance or accounting support* Managing complex processes such as a grantmaking program* Knowledge of Workday, Excel and database management* Exposure to applying AI to enhance administrative support functions**Desired Qualifications*** Associate degree in relevant field* 4-6 years of relevant experience preferred## Additional Information:Please submit both a cover letter and a resume to be considered for this opportunity.The application deadline is July 19th, at 11:59pmThe target hiring range for this job profile is **$ 21.35 - 27.88** The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.**Function -** Business Planning and Operations**Sub Function -** Administrative Assistance**Band -** Individual Contributor - Technical**Level -** T3## Location:Smith Laboratory (0065)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.The university is an equal opportunity employer, including veterans and disability.
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Vacancy posted 3 days ago

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