Administrative Associate

JOB OVERVIEW The Administrative Associate will support Disability Support Services (DSS) at The George Washington University. DSS is committed to providing equal educational opportunity and participation for all students at GW. DSS works to foster an environment that is inclusive and equitable by providing reasonable and appropriate accommodations and support services for students with disabilities. Responsibilities Office Support Provides front desk support through the monitoring of the DSS central email inbox, phone line, and in-person office appointment check-ins and inquiries Supports the Executive Director/504 Coordinator through initial receipt and response of Accessibility Barrier Reports and Disability Accommodation Petitions Provides support for new student registration and supporting documentation inquiries and monitors the accommodation database, AIM database, or other systems as needed Responsible for initial stakeholder outreach and department scheduling for DSS Events Calendar Reviews and processes vendor invoices using the university procurement system (e.g., ASL, CART, Closed Captions) Oversees monitoring the use of and ordering needed varied office supplies Financial Support Provides department budget review and maintains a system to track budget totals. Processes payments of invoices, monitors budget expenditures, obtains release numbers for blanket purchase orders, and purchases through iBUY/SAP Concur. Processes Supplier Registration packets for new vendors. Completes Worker Classification Review Forms for tax department review. Processes reconciliation and submission of PCARD reports. Using the TRS system transmits hours and maintains payroll records for all DSS employees Personnel Support Works with Human Resources to post vacant staff positions, hire new employees, and support employees leaving the university. Completes forms for regular staff, student workers, and contract employees as needed Special Projects Actively participates in strategic initiatives for DSS and within Academic Affairs Job Details Campus location: Foggy Bottom, Washington, DC College/School/Department: Diversity and Inclusion Family: Administration Sub-Family: Administrative / Operations Stream: Individual Contributor Level: Level 1 Employment type: Full-Time (40 hours per week, Monday - Friday 9 AM - 5 PM). Must be onsite; telework not allowed Minimum Qualifications Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. The degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training, and experience Preferred Qualifications Excellent communication (oral and written), organizational, and presentation skills Advanced technical skills and experience fielding direct inquiries (email, Google Suite, Microsoft Office) and using database software Experience in purchasing and monitoring office budgets Demonstrated interpersonal skills, including sensitivity to other people and the ability to work cooperatively Sound decision-making and customer service skills Friendly and positive disposition and ability to work in a fast-paced setting Ability to work independently and efficiently to meet deadlines Ability to multi-task and promptly answer support-related emails, phone calls, and other electronic communications Self-motivated, detail-oriented, and organized Compensation Hiring range: $26.82 - $34.89 per hour Benefits GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, visit EEO Statement The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law #J-18808-Ljbffr