Executive Operations Assistant to Leadership Team

Executive Operations Assistant

A growing and highly collaborative professional services firm is seeking an Executive Operations Assistant to support the CEO and COO. This is an excellent opportunity for a polished, proactive, and relationship-focused professional who enjoys partnering closely with leadership while helping drive operational efficiency across a fast-paced organization.

The ideal candidate is highly organized, resourceful, and people-oriented, with the ability to balance executive support responsibilities alongside operational coordination across multiple offices and departments. This role is best suited for someone who thrives in a collaborative, entrepreneurial environment and enjoys taking ownership, solving problems, and building strong internal relationships. The office environment is business casual with a collaborative culture.

Provide high-level executive support to the CEO and COO, managing calendars, scheduling, travel coordination, meeting logistics, and shifting priorities

Serve as a trusted liaison between leadership, staff, vendors, and external stakeholders while helping maintain strong communication and follow-through across the organization

Assist with recruiting and staffing coordination, including resume review, interview scheduling, applicant communication, onboarding logistics, and offer letter preparation

Coordinate onboarding and offboarding processes while facilitating communication and execution across departments

Support workflow and organizational coordination across multiple offices, helping maintain accountability, efficiency, and operational consistency

Prepare agendas, reports, presentations, and internal documentation for executive and management meetings

Assist with expense reimbursements, invoice review, operational reporting, and administrative financial processes

Support office operations, including vendor coordination, inventory management, workplace logistics, and general administrative oversight

Help triage internal technology and systems-related requests, coordinating with IT support and assisting with troubleshooting when appropriate

Assist with HR-related administration, including PTO tracking, timesheet revisions, benefits coordination, and employee communication

Partner with leadership to identify operational improvements, workflow efficiencies, and process optimization opportunities

Travel monthly to additional Texas office locations to support operational coordination and maintain strong relationships across teams

Serve as a cross-functional liaison, helping resolve operational issues and maintain a positive, collaborative workplace environment

Competitive salary based on experience and discretionary bonus; medical, dental, vision; 401(k) with company match

5+ years of Executive Assistant, Operations, Office Management, HR Coordination, Legal Operations, or high-level administrative experience preferred

Previous experience supporting senior executives within a professional services or operationally driven environment required

Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously

Relationship-focused, approachable, and collaborative with strong interpersonal and communication skills

Resourceful, proactive, and solutions-oriented with strong judgment and follow-through

Comfortable operating in a fast-paced, entrepreneurial environment with evolving priorities and a hands-on culture

High level of discretion and professionalism when handling confidential and sensitive information

Strong written and verbal communication skills with a polished and professional demeanor

Legal industry experience helpful, but not required

Strong proficiency with Microsoft Office Suite, Slack, and comfort learning new technology

Standard business hours (MondayFriday) in-office, with flexibility for business needs outside of hours