Executive Secretary

Job TitlePay Range: $25hr - $26hrRequirement/Must Have:1+ years of experience in administrative support or clerical duties.Responsibilities:Assist in the processing of orders for birth, death, marriage and dissolution certificates.Pull fiche cards, make white copies, and produce records for paid batches.Assist in managing VitalChek orders and updating database with order comments.Seal and enter safety paper for paid batches, VitalChek orders, gratis requests, and overnight requests.Sort and mail orders to NYC Bureau of Vital Records as needed.Key and verify all amended and corrected birth and death certificates scanned for FileNet.Interfile current vital event certificates.Perform other clerical duties as needed to help fulfill orders for vital records.Type Amendment cases from books, FileNet and SPDS.Audit and mail certificates to local registrars and applicants.File sealed records and CCFS (Court Ordered Paternity).Review and fulfill correction orders to birth certificates.Open, sort, search and file all incoming mail for the BVR units.Assist in record searches for tracking and verifying vital event records for internal/external stakeholders.Perform marriage and birth certificate coding and keying.Conduct pregnancy loss keying.Perform dissolution certificate coding.