Senior Executive Assistant

Senior Executive Assistant

Pay Range: $35.00hr - $40.74hr

Job Overview

The Senior Executive Assistant provides comprehensive administrative and logistical support for a Vice President, Dean, or senior Director, with a high degree of initiative, judgment, and discretion. Acting as the primary liaison with unit customers, including faculty, students, staff, and external organizations, the role requires seamless collaboration and coordination with team members and peers from other units to achieve organizational objectives.

Responsibilities

The candidate’s responsibilities include managing complex schedules, handling frequent reprioritizations, assembling resources, and ensuring the senior faculty is well-prepared for all commitments. Additionally, the position involves developing an understanding of major priorities, standing meetings, and the academic calendar while rapidly grasping organization and unit policies and procedures. Other duties may encompass email management, technical troubleshooting, event and travel planning, budget monitoring, day to day supervision and guidance of the work of personnel, and document preparation.

Requirements

Essential qualities include exceptional communication skills, interpersonal abilities, discretion with sensitive information, and internet research expertise. The ideal candidate demonstrates both self-sufficiency and a team-oriented mindset, attention to detail, organizational prowess, proactive problem-solving, and a commitment to optimizing processes and workflows.