Bookkeeper

Job Description

Job Description

The Bookkeeper is responsible for maintaining accurate financial records, processing daily financial transactions, managing accounts payable and receivable, supporting payroll administration, and providing administrative assistance to ensure efficient office operations. This role requires strong attention to detail, organizational skills, and proficiency with QuickBooks Desktop and ADP Payroll.

Key Responsibilities

Data Entry & Processing

• Accurately enter and maintain financial transactions in QuickBooks Desktop.
• Process invoices, payments, receipts, and other accounting records.
• Reconcile financial data to ensure accuracy and completeness.
• Maintain organized accounting records and supporting documentation.

Daily Deposits

• Prepare and process daily bank deposits.
• Verify cash, checks, and electronic payments received.
• Record deposits and reconcile transactions with accounting records.
• Investigate and resolve deposit discrepancies.

Accounts Payable & Receivable

• Process vendor invoices and ensure timely payment of obligations.
• Monitor accounts receivable and follow up on outstanding balances.
• Generate and distribute customer invoices.
• Maintain vendor and customer account records.
• Assist with collections and payment arrangements as needed.

Document Management

• Maintain organized digital and physical filing systems for financial and business records.
• Ensure accurate retention of invoices, receipts, contracts, and payroll documentation.
• Support audit and compliance requirements by providing necessary documentation.

Reporting Support

• Prepare routine financial reports and summaries for management.
• Assist in monthly, quarterly, and year-end closing activities.
• Monitor financial data and identify discrepancies for review.
• Generate reports related to accounts payable, receivable, payroll, and cash flow.

Administrative Support

• Provide general administrative assistance to management and office staff.
• Answer phones, respond to inquiries, and manage correspondence as needed.
• Assist with office supply ordering and other administrative functions.
• Support special projects and departmental initiatives.

Hours & Timesheet Management

• Collect, review, and verify employee timesheets for accuracy and completeness.
• Monitor attendance records and track paid time off balances.
• Coordinate with supervisors regarding timesheet corrections and approvals.
• Prepare payroll-related documentation for processing.

Payroll Administration

• Process employee payroll using ADP Payroll.
• Maintain employee payroll records and updates.
• Ensure payroll compliance with applicable federal, state, and local regulations.
• Assist employees with payroll-related questions and concerns.