Remote Executive Admin to Support Senior Leaders

Parsippany, United States of America | Full time | Home-based | R1543206 Provides advanced administrative support for Senior Corporate Executives of IQVIA. Essential Functions

• Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of scheduling. Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events.
• Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels.
• Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate.
• Maintains administrative processes and filing systems.
• Drafts responses under own signature when appropriate.
• Sets priorities and procedures and may delegate to others.
• Maintains standards of strict confidentiality with respect to all matters and documents.
• Handles internal and external executive calendar and executive’s time management.
• Performs various personal services including making reservations and scheduling.
• May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

Qualifications

• High School Diploma or equivalent Required
• Advanced administrative training with a minimum of five (5) years prior related experience Required
• Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software.
• Exceptionally strong organizational and time management skills.
• Excellent follow-through and ability to execute reminders without being intrusive.
• Consistently displays outstanding judgment, professionalism, diplomacy and discretion.
• Commitment to high standards of excellence regardless of the deadline pressures.
• Flexibility to adjust to constantly changing demands and priorities.
• Team player.
• Savvy at communicating effectively with company executives, employees, vendors and customers at all levels.
• Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism. The potential base pay range for this role, when annualized, is $52,000.00 - $130,000.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits. Provides advanced administrative support for Senior Corporate Executives of IQVIA. Essential Functions

• Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of scheduling. Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events.
• Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels.
• Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate.
• Maintains administrative processes and filing systems.
• Drafts responses under own signature when appropriate.
• Sets priorities and procedures and may delegate to others.
• Maintains standards of strict confidentiality with respect to all matters and documents.
• Handles internal and external executive calendar and executive’s time management.
• Performs various personal services including making reservations and scheduling.
• May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

Qualifications

• High School Diploma or equivalent Required
• Advanced administrative training with a minimum of five (5) years prior related experience Required
• Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software.
• Exceptionally strong organizational and time management skills.
• Excellent follow-through and ability to execute reminders without being intrusive.
• Consistently displays outstanding judgment, professionalism, diplomacy and discretion.
• Commitment to high standards of excellence regardless of the deadline pressures.
• Flexibility to adjust to constantly changing demands and priorities.
• Team player.
• Savvy at communicating effectively with company executives, employees, vendors and customers at all levels.
• Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism. The potential base pay range for this role, when annualized, is $52,000.00 - $130,000.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits. We champion leadership that drives progress. Recognition in the HBA Awards celebrates our commitment to advancing women in healthcare. Brandon Hall Group Award – Leadership Development We invest in learning. Earning a Brandon Hall Group Excellence Award for Leadership Development reflects our commitment to equipping employees with the support they need to lead with impact. Brandon Hall Group Award – Talent Acquisition We build talent strategies that shape the future. Earning a Brandon Hall Group Excellence Award for Talent Acquisition reflects our commitment to attracting top-tier candidates to IQVIA. Webby Awards – Talent Branding Recognition We create content that connects and inspires. Recognition in the Webby Awards for Talent Branding highlights our commitment to bold, authentic storytelling that brings the IQVIA brand to life for candidates. LinkedIn – Top Companies in Portugal We invest in employee experience. Being named to LinkedIn’s Top Companies list in Portugal reflects our commitment to building a workplace where talent thrives. Universum (China) – Most Attractive Employers for Students We pride ourselves in our strong reputation among university students launching their career journeys, earning a spot as of China’s Most Attractive Employers for Students. We lead with innovation and excellence, earning a place on the Fortune® World’s Most Admired Companies™ list. Glassdoor's Best Places to Work in the UK Our commitment to an exceptional employee experience has earned us a spot on Glassdoor’s Best Places to Work UK list for 2026 — an award based entirely on authentic, unsolicited reviews from IQVIA colleagues. MedTech Breakthrough Award We drive transformative health solutions. This recognition by the MedTech Breakthrough Awards underscores our commitment to advancing digital innovation that improves care and outcomes worldwide. Brandon Hall Group Awards – Learning & Development We prioritize our people’s growth. The Brandon Hall Group Excellence Awards named us a leader in creating impactful learning solutions that enhance organizational success. We deliver insights and innovations that matter. Earning a spot on Forbes’ World’s Best Management Consulting Firms list shows our impact as a trusted partner for customers worldwide. Vault Consulting APAC Top Ranked Award We deliver expertise and measurable impact, earning a top ranking in Vault Consulting’s APAC list as a partner committed to innovation and excellence for customers across the region. American Business Awards (Stevie Awards) We are committed to creating a workplace where people thrive. Earning a Bronze Stevie Award for Great Employers highlights our dedication to empowering talent and shaping a culture that inspires. Awards –University of Oxford – Gold Standard Internship Host We invest in future talent. Being recognized by the University of Oxford as a Gold Standard Internship Host reflects our commitment to providing students with impactful, real-world opportunities. Montreal’s Top Employers We prioritize employee well-being and flexibility, which earned us a place on Montreal’s Top Employers list in 2026. IDC MarketScape 2024 Leader Recognition We drive transformation. Being named a Leader in the IDC MarketScape’s assessment for Decentralized Clinical Trial Technology Solutions highlights our impact in advancing clinical research. PharmaVoice 100 We elevate leaders that inspire change. Being named to the PharmaVoice 100 celebrates our people’s impact as trailblazers in life sciences. We champion leadership that drives progress. Recognition in the HBA Awards celebrates our commitment to advancing women in healthcare. Brandon Hall Group Award – Leadership Development We invest in learning. Earning a Brandon Hall Group Excellence Award for Leadership Development reflects our commitment to equipping employees with the support they need to lead with impact. Brandon Hall Group Award – Talent Acquisition We build talent strategies that shape the future. Earning a Brandon Hall Group Excellence Award for Talent Acquisition reflects our commitment to attracting top-tier candidates to IQVIA. Webby Awards – Talent Branding Recognition We create content that connects and inspires. Recognition in the Webby Awards for Talent Branding highlights our commitment to bold, authentic storytelling that brings the IQVIA brand to life for candidates. LinkedIn – Top Companies in Portugal We invest in employee experience. Being named to LinkedIn’s Top Companies list in Portugal reflects our commitment to building a workplace where talent thrives. Universum (China) – Most Attractive Employers for Students We pride ourselves in our strong reputation among university students launching their career journeys, earning a spot as of China’s Most Attractive Employers for Students. We lead with innovation and excellence, earning a place on the Fortune® World’s Most Admired Companies™ list. Glassdoor's Best Places to Work in the UK Our commitment to an exceptional employee experience has earned us a spot on Glassdoor’s Best Places to Work UK list for 2026 — an award based entirely on authentic, unsolicited reviews from IQVIA colleagues. MedTech Breakthrough Award We drive transformative health solutions. This recognition by the MedTech Breakthrough Awards underscores our commitment to advancing digital innovation that improves care and outcomes worldwide. Brandon Hall Group Awards – Learning & Development We prioritize our people’s growth. The Brandon Hall Group Excellence Awards named us a leader in creating impactful learning solutions that enhance organizational success. We deliver insights and innovations that matter. Earning a spot on Forbes’ World’s Best Management Consulting Firms list shows our impact as a trusted partner for customers worldwide. Vault Consulting APAC Top Ranked Award We deliver expertise and measurable impact, earning a top ranking in Vault Consulting’s APAC list as a partner committed to innovation and excellence for customers across the region. #J-18808-Ljbffr IQVIA Argentina